Town of
Visitor Services
Board
Meeting Minutes
from
Judge Welsh
Hearing Room
Chairman Lynne Davies convened the meeting at
Members Present: Lynne Davies, Chairman; Kathleen Fitzgerald; Laurel Guadazno and Hersh Schwartz
Excused Absence: Peter Bez, Vice Chairman; Michael Peregon and Mick Rudd.
Other attendees: Bill Schneider, Administrative Director of Tourism; David Gardner, Administrative Assistant II; Provincetown Cultural Council members Cherie Mittenthal, Pasquale Natale, Amy O’Hara and Frank Vasello.
Debbie DeJonker-Berry, Provincetown Library Director, presented the proposal to fund the purchase of chairs for the library in order to avoid renting chairs each time an event occurs at the library. The VSB recommended the Library Director look at additional chairs, including folding chairs, which might meet the Library’s criteria for durability, comfort and portability, yet would reduce the purchase price.
MOTION: Move to
approve $3,500 from the FY08 Municipal Budget to purchase chairs for the
MOTION:
Laurel Guadazno; Seconded: Kathleen
Fitzgerald; Yea: 4; Nay: 0; Abstain:
0
The Cultural Council presented an update on their
progress. They have reviewed a variety
of Town property for suitable locations for the AIDS Memorial and concluded the
Town Hall lawn was considered the most appropriate place for the AIDS
Memorial. The Cultural Council seeks to
combine both the $10,000 for Art In Public Places and $5,000 for AIDS Memorial
to create a more durable piece that will have a more visible presence. A separate piece of art honoring fisherman
and the fishing industry will be pursued by the Cultural Council for the
The ADT was requested to speak with the sponsor of Article
30 of the 2003 Annual Town Meeting Article 30 to ensure the combining of the
two projects does not contradict the original intent of the Town Meeting
article. If no serious objection is
presented, then the VSB will vote to combine the two pots of money in order for
the Cultural Council’s planning of the AIDS Memorial to continue, whether it be
located in the
David Meyer read a statement from WOMR regarding the ongoing mediation between WOMR and Bart Weisman.
Bart Weisman stated that he is proud of the planning that has gone into the Provincetown Jazz Festival. The Provincetown Jazz Festival is a good project for the Town.
After dialogue was exchanged between Messrs. Meyers and Weisman reflecting there had not been an agreement reached between the parties, Chairman Davies suggested they continue to attempt to resolve the dispute and report back to the VSB. Until such time as a resolution is reached, the VSB will hold the FY08 grant application in abeyance.
The ADT expressed concern that the reprinting of the 2007
Calendar of Events, required for upcoming consumer trade shows, should reflect
whether or not the Provincetown Jazz Festival is scheduled, and if so, what
dates and which name should appear on this marketing brochure. Chairman Davies requested Messrs. Meyers and
Weisman agree upon the name “Jazz Festival” with the dates
MOTION: Move to
go forward with the printing of the calendar with the listing of “Jazz
Festival” for the dates of
MOTION: Hersh
Schwartz; Seconded: Laurel Guadazno;
Yea: 4; Nay: 0; Abstain:
0
The ADT presented a review from FOCUS Communications, which
summarized the successful efforts to bring journalists and travel writers to
Contracts for both graphics design and public relations will expire at the end of June, and the ADT suggests promulgating an RFP for a two-year contract with a review after one year, provided the incumbent vendors are retained.
Mock-ups for a new
rack card were distributed to members of the VSB and suggestions were made
about expanding one of the comps to include a variety of eco-tourism photos.
MOTION: Move to approve funding six one-quarter page
advertisements in Best Read Guide from May through October 2007 in the amount of $1,066 per
insertion and distribution of 50,000 rack cards at the rate of $1,875 from the
FY07 marketing budget.
MOTION:
Laurel Guadazno; Seconded: Kathleen
Fitzgerald; Yea: 4; Nay: 0; Abstain:
0
MOTION: Move
to approve the minutes of the
The PTO has seen a significant increase in lead requests from the PTO website, indicating a positive ROI on the aggressive advertising campaign implemented. A discussion ensued about how to handle lead requests, including creating a menu selection for visitors to select which brochure they would like to receive (i.e., Chamber of Commerce, PBG, Wheelchair Accessibility Guide). This will expedite the fulfillment of these requests as well as reduce the postage expense associated with sending all brochures to every lead request.
Meeting adjourned at