Town of
Provincetown
Visitor Services Board
Meeting
Minutes of
Tuesday,
June 20, 2006
Chairman Lynne Davies convened the meeting at 10:00 AM noting the following
attendees:
VSB members: Lynne Davies, Chairman; Peter Bez, Vice Chairman;
Kathleen Fitzgerald; Laurel Guadazno; Michael Peregon; Mick Rudd and Hersh Schwartz.
Other attendees: Bill
Schneider, Administrative Director of Tourism; David Gardner, Administrative
Assistant II.
MOTION: Move to approve the
minutes of the June 6, 2006 VSB meeting as amended.
Motion by: Peter
Bez;
Seconded by: Kathleen
Fitzgerald; Yea: 5; Nay: 0; Abstain: 1
(MR) Laurel Guadazno did not vote.
ELECTION OF OFFICERS
MOTION: Move to nominate Lynne
Davies for Chair.
Motion by: Peter
Bez;
Seconded by: Michael
Peregon; Yea: 7; Nay: 0; Abstain: 0
MOTION: Move to nominate Peter
Bez for Vice-Chair.
Motion by: Kathleen
Fitzgerald;
Seconded by: Michael
Peregon; Yea: 7; Nay: 0; Abstain: 0
The producers of “P-Town
Diaries” (a new one-hour reality television series) will be holding casting
calls on Sunday, June 25th and Monday, June 26th here at
Town Hall. Once the series has been
cast, the producers envision filming will commence for approximately nine weeks
throughout the summer. Attached please
find the creative synopsis for this series and the casting call notice.
During
the last two weeks, the PTO has responded to 11 requests for information
received via the website, 12 leads from New England Travel and Life, 20 from Group Tour
Magazine,
193 leads from Out Traveler, and nine direct requests. Lead sources include Yankee
Magazine and
Out
Traveler.
The ADT recommends placing
an advertisement in the Campus Provincetown Catalog (for September 2006 – June
2007), at the cost of $150 plus the design fee, not to exceed a total expense
of $250 be disbursed from FY06 marketing funds. 15,000 copies of the catalog will be printed and distributed in
August via a bulk mailing, along with an insertion in the Banner and a
link from the Campus Provincetown website.
MOTION: Move
to appropriate an amount not greater than $250 from the FY06 Marketing Budget
to fund an advertisement in the Campus Provincetown Catalog for September 2006
– June 2007.
Motion by: Peter
Bez;
Seconded by: Laurel
Guadazno; Yea: 7; Nay: 0;
Abstain: 0.
The ADT has renegotiated the
advertising agreement with Bay Windows, which expires June 30th. Although the advertising rates will increase
in 2007, Bay Windows has offered us the same rate through June 30, 2007, along
with a full page ad in the April 2007 Summer Travel Preview supplement. In addition, the ADT negotiated a banner ad
to appear on www.baywindows.com a
minimum of 7,500 per month. The ADT
recommends the VSB approve this proposal for 26 one-quarter page ads for
$5,167.50, which is discounted from the regular rack rate of $5,400.
MOTION: Move
to appropriate $5,167.50 from the FY07 Marketing Budget to fund the advertising
agreement with Bay Windows from July 1, 2006 to June 30, 2007
Motion by: Peter
Bez;
Seconded by: Hersh
Schwartz; Yea: 7; Nay: 0;
Abstain: 0.
The ADT recently attended
the 31st annual Capital Pride event in Washington, DC. Over 100,000 people attended this event, and
many leads were generated. A
partnership with Amtrak is being explored which would provide an incentive for
people who travel from Washington to Boston and then take either the fast ferry
or fly to Provincetown.
The Town is in the process
of updating a guide to wheelchair accessibility, which has been published by
the Disability Commission. Previously,
this publication was a joint effort between the Council on Aging and Office of
Tourism. The ADT recommends the VSB
consider assistance in funding this project.
The
ADT has requested the grant request recommended by the VSB on behalf of the
Pilgrim Monument and Provincetown Museum for Centennial Planning be presented
to the Board of Selectmen at their meeting on Monday, June 26th.
The
closure of the National Seashore during the piper plover nesting season was
discussed and the ADT agreed to contact representatives from the National
Seashore to explore alternatives for visitors with weekly passes.
The
Tourism Office logo was discussed.
MOTION: Move
to instruct the ADT to draft an RFP for the Tourism Office Logo design and
bring forward on July 10th meeting.
Motion by: Kathleen
Fitzgerald;
Seconded by: Hersch
Schwartz; Yea: 7; Nay: 0;
Abstain: 0
Restaurants which serve food to go should be required to maintain trash
barrels outside of their establishments.
There are sufficient barrels in the center of town, although some
supplemental locations might be included on the ends of town. ADT to investigate purchasing additional
temporary trash receptacles for holiday weekends.
Street cleaning should be required after July 4th and
Carnival parades.
Peter Bez recused himself from the meeting at 11:55 am.
As requested by the VSB, an RFP was promulgated regarding the graphics
design firm and closed on June 15th. Under separate cover, the ADT has reviewed the six proposals and
made a recommendation to retain the Graphics Group for FY07.
MOTION: Move to retain
the Graphics Group as the FY07 contract graphic design firm for the amount of
$6,900.
Motion by: Laurel Guadazno; Seconded by: Michael Peregon; Yea: 6;
Nay: 0; Abstain: 1(PB).
The
meeting was adjourned at 12:19 PM.