Town of
Provincetown
Visitor
Services Board
Meeting
Minutes of
Friday,
April 21, 2006
Judge
Welsh Meeting Room
Vice Chairman Peter Bez convened the meeting at 10:07AM noting the following
attendees:
VSB members: Peter Bez, Vice Chairman; Laurel Guadazno; Michael
Peregon; Mick Rudd and Hersh Schwartz.
Absent VSB members
(excused absence): Lynne Davies, Chairman and Kathleen
Fitzgerald.
Other attendees: Bill
Schneider, Administrative Director of Tourism; David Gardner, Administrative
Assistant II.
Bill Schneider made a power
point presentation of the updated marketing plan. The following travel partners were in attendance:
Candice Collins-Boden,
Provincetown Chamber of Commerce
Mike Glasfeld, Bay State
Cruises
Michelle Haynes, Cape Air
Dan Hoort, Provincetown
Business Guild & Somerset House Inn
Jay Hurley, Portuguese
Princess
Sheila McGuiness, PAAM
Hunter O’Hanian, Fine Arts
Work Center
Jill Talladay (The Whale
Trail), Karen O’Connor (Whaler’s Warf) and Judy Cicero (Provincetown Chamber of
Commerce) requested the VSB reconsider sponsorship of the Whale Trail now that
three Provincetown artists have been identified. Artist renderings were distributed for the VSB to review.
Concerns regarding the
timing were discussed as well as whether or not this proposal was the best use
of tourism fund marketing dollars.
MOTION: Move
to reconsider the Whale Trail sponsorship.
Motion by: Michael Peregon; Seconded by: Hersh Schwartz; Yea: 4; Nay: 1; Abstain:0
MOTION: Move
to appropriate $4,800 from the FY06 Marketing Budget to sponsor a whale and
forward a sponsorship proposal to the Board of Selectmen at their May 8, 2006
meeting.
Motion by: Hersh Swartz; Seconded by: Mick Rudd; Yea: 2; Nay: 3; Abstain:0
The PTO is continuing to
finalize plans for a “Welcome Back to Provincetown” event for summer workers to
occur in late May or early June, and will include a more detailed proposal on
May 5th.
The PTO will share a booth
with the PBG at the Gay and Lesbian Wedding Expo at the Sheraton Hotel in
Cambridge on Sunday, April 30th.
One of the PTO banners will be displayed at the booth, and both the PBG
brochure and the PTO wedding information card will be distributed, as well as
the Calendar of Events.
The ADT will be attending the annual Travel Industry Association International
Pow Wow in Orlando next month. The PTO
tradeshow booth will be featured at the See America Marketplace Hall as well as
the International Media Marketplace, and press kits have been assembled for the
media attending, including a variety of components that have been prepared by
Focus Communications on our behalf.
Finally, the ADT will be
attending the 31st Annual Capital Pride Festival in Washington, DC
on Sunday, June 11th.
Grant agreements for the 24 grant
applications approved by the Board of Selectmen were sent on April 12,
2006. Nearly half of the agreements
have been returned and executed.
The dedication ceremony of
the Lipton Cup is scheduled for Wednesday, June 14th at 11:30
AM. The ADT is working with Library
Director Debra DeJonker-Berry and members of the Board of Library Trustees
regarding this event.
PROPOSED USE OF TOURISM
FUNDS
MOTION: To
accept the proposed language regarding the use of tourism funds:
“The
Visitor Services Board is responsible to develop, coordinate and implement a
long-term comprehensive plan to enhance tourism year-round and for the purpose
of overseeing expenditures of the Tourism Fund under the direction of the Board
of Selectmen as approved by Town Meeting.
Expenditures
of any funds recommended by the Visitor Services Board must be approved by the
Board of Selectmen. All such
expenditures shall be for the specific purpose of promoting and enhancing
tourism, as overseen by the Visitor Services Board. Tourism Fund expenditures must not be used for Town-initiated
projects or to supplement the Town budget unless presented to the Visitor
Services Board and approved by a majority vote.”
and
present to the Board of Selectmen for their approval.
The
VSB requested the ADT place this matter as an agenda item for the Board of
Selectmen to review sometime in May.
Motion by: Hersch Schwartz; Seconded by: Laurel Guadazno; Yea: 5; Nay: 0 Abstain: 0
Meeting
was adjourned at 12:19 PM.