TOWN
OF PROVINCETOWN
VISITOR SERVICES BOARD
TUESDAY, NOVEMBER 8, 2005
Chairman Lynne Davies convened the
meeting at 10:02 AM noting the following attendees:
VSB members: Lynne Davies, Chairman; Kathleen Fitzgerald; Michael Peregon; Mick Rudd; Hersh Schwartz
Absent VSB members: Peter Bez; Laurel Guadazno (excused absences)
Other attendees: Bill
Schneider, Administrative Tourism Director
Recorder: Cynthia Curran
The following are meeting minutes, in
brief:
PROPOSED
GUIDELINES – FY07 GRANT PROGRAM
Bill
Schneider said that the grant application has to be given to the BOS tomorrow
for their review before next Monday’s meeting.
Lynne Davies said she had tried to incorporate all the Board’s
suggestions from the last meeting. The
Board went over the application and Ms. Davies pointed out the revisions she
had made. Mr. Schneider said that it
should be emphasized to the applicant that they must write N/A where needed, or
their application would appear incomplete.
Michael Peregon thought that the scoring system should be changed to go
from 0 to 4 instead of 1 to 5. He
thought the lowest rating (Unacceptable) should not have any value.
MOTION: Move to change the scoring on the grant application to go
from 0 to 4, still using the same terminology (0 = Unacceptable, 1 = below
average, 2 = Average, etc,)
Motion by: Michael Peregon Seconded by: Mick
Rudd Yea 5 Nay 0
[Kathleen
Fitzgerald left at 10:20 AM]
The
Board continued to look over the application and made a few revisions.
Bill
Schneider said it would be good to get approval from the PBG and the Chamber of
Commerce for the new grant application.
Mick Rudd said he will speak with the Candace Collins-Boden of the
Chamber of Commerce and see if she will express support. Lynne Davies will contact the PBG.
MOTION: Move to adopt the grant application as corrected at our
November 8, 2005 meeting for submission to the BOS on November 14th.
Motion by: Mick Rudd
Seconded by: Hersh
Schwartz Yea 4 Nay 0
Regarding
the BOS meeting, Lynne Davies said that it will be important that the BOS see
that the VSB supports displaying the Lipton Cup in the library. She will express this at the meeting. Mick Rudd said he would go as a Library
Trustee to show support.
TRADE
SHOW BOOTH UPDATE
Two
representatives from Blazing Signworks came and set up several of their display
pieces. The Board was able to see how
they were set up, examine the displays and ask questions.
LOPES
SQUARE UPDATE
Bill
Schneider has spoken with the DPW about the Lopes Square trashcans. They said that the cans had been covered to
protect them during the off-season. Mr.
Schneider said that more subtle covers could be placed on them, but the DPW
would not pay for that expense. The
accounting of the Lopes Square project is still being completed. The double lights will be coming soon. Michael Peregon wondered where people are
putting their trash. Mr. Schneider said
that the DPW does not have funds to perform trash pick-ups during the
off-season. Mick Rudd said that perhaps
the barrels could be covered with something with the VSB logo or advertising on
it. Ms. Davies said that there could
just be a cover on the top so that the barrels couldn’t be used. Mr. Schneider requested the VSB members inspect
the trash barrels and come back with a design concept.
HOLIDAY
LIGHTING UPDATE
Bill
Schneider said that the Town Hall custodian had inspected the exterior lights
and that there are bulbs to replace the broken ones. The wires still need to be tied down. Long Point Electric and Jackie, the custodian, will work together
to do this. Downtown Decorations will
pay for the work. Wreaths will also be
purchased to decorate Town Hall for the holiday season.
MOTION: Move to authorize the Administrative Tourism Director to
arrange to have Flowers by Mary supply wreaths for Town Hall at a cost not to
exceed $250.00 to be paid out of Municipal funds.
Motion by: Lynne Davies Seconded by: Mick
Rudd Yea 4 Nay 0
On a
related note, Mr. Schneider said that if the snowflakes are sold, the funds
will go to the VSB.
FY07
BUDGET REVIEW
Bill
Schneider presented the Five-Year Financial Plan which he and Michelle
Jarusiewicz had drafted. Lynne Davies
said that the revenue from room rentals may drop, so the VSB might want to have
a reserve. Mr. Schneider said that the
various Town departments are finalizing their budgets for next year. He said that if municipal funds were cut
from the VSB budget, another department would not pay for the services. The VSB needs to decide if it wants to
change its priorities in spending. Mr.
Schneider said that this would have to be done by next week for FY07, but Ms.
Davies said she was thinking more about FY08.
Mr.
Schneider said that the room revenue has been about the same for the first two
quarters of this year. He should have
information about the third quarter by Thanksgiving.
Ms.
Davies said that to be safe the budget has been kept flat as the revenue from
room rentals may drop. In addition, the
VSB might want to have a reserve to maintain the appropriate level of funding
for marketing.
Mr.
Schneider said that he told the Acting Assistant Town Manager that the VSB
would not want to fund the Economic Council.
Ms. Davies questioned why one Town Board should be financed by
another. She said that the VSB’s
mission is to promote tourism and they can compliment the work of the Economic
Council.
TRADE
SHOW BOOTH UPDATE
After
the representatives of Blazing Signworks had disassembled their products and
left, the Board discussed their presentation.
Bill Schneider said he liked the look of the booth. Ms. Davies said that it was more easily
transported than the other company’s.
Mr. Schneider said that both were small companies, but used standard
frames. If they were no longer in
business, other companies could supply new graphics. Mr. Schneider said that Chuck Anzalone will need to supply
proposals for the graphics for the booth.
MOTION: Move to select Blazing Signworks as the purveyor for the
Trade Show Booth displays for an amount not to exceed $10,000.00.
Motion by: Mick Rudd
Seconded by: Hersh
Schwartz Yea 4 Nay 0
Mr.
Schneider will negotiate the exact amount.
Ms.
Davies said that the Board will discuss the PR firm RFP’s and the Five-Year Plan
at the next meeting.
The
meeting was adjourned at 12:10 PM.