TOWN OF PROVINCETOWN – VISITOR SERVICES BOARD
TUESDAY, MAY 24, 2005
Chairman Lynne Davies convened the meeting at 10:12 AM noting the
following attendees:
VSB members: Peter Bez; Lynne Davies, Chairman; Laurel Guadazno;
and Barbara Rushmore (Steve Melamed and
Mick Rudd arrived after the meeting had convened)
VSB members
absent (excused): Ellen Freeman
Other
attendees: Keith Bergman, Town Manager;
Michelle Jarusiewicz, Acting Assistant Town Manager and Grant Administrator
Recorder: Bill
Schneider
The following are meeting
minutes, in brief.
MOTION: Move that the minutes from
the April 26, 2005 VSB meeting be approved as amended.
Motion by: Barbara Rushmore Seconded by: Laurel Guadazno Yea 3
Nay 0 Abstain 1 (PB)
MOTION: Move
that the minutes from the May 9, 2005 VSB meeting be approved as amended.
Motion
by: Laurel Guadazno Seconded by:
Barbara Rushmore Yea 3 Nay 0
Abstain 1 (PB)
MOTION: Move
that the minutes from the May 23, 2005 VSB meeting be approved as amended.
Motion
by: Barbara Rushmore Seconded by: Peter
Bez Yea 4 Nay 0
Chairman Lynne Davies spoke about the recent
working session with Board of Selectmen and next steps were addressed. The VSB will meet again with the Board of
Selectmen on Monday evening, June 13, 2005.
Steve Melamed arrived at 10:25 AM.
MOTION: Move to form a subcommittee
of Laurel Guadazno, Lynne Davies, Peter Bez and invite Michelle Jarusiewicz to
attend regarding drafting policies and procedures for writing grants which
pertain to the VSB.
Motion by: Peter Bez Seconded by: Laurel Guadazno Yea 5
Nay 0
Chairman Davies gave the Board a budget update
and a discussion ensued regarding funds being charged by the Department of
Public Works against the VSB municipal projects budget.
MOTION: Move
that Lynne Davies investigate how
the DPW was charging the VSB municipal budget for expenses related to the
amounts designated for specific municipal tasks.
Motion
by: Peter Bez
Seconded by: Barbara
Rushmore Yea 5 Nay 0
Chairman Davies tabled Item 4 (status of
discussions between a joint committee of interested parties and the Cape Cod
Chamber of Commerce and Michael Patrick Communications regarding tour guide and
writer referrals) and Item 5 (Marketing FY2006 update from Tourism Director)
until the next meeting of the VSB.
Since neither of the parties were present to
discuss Agenda Item 6 (Men’s Health Project/ASGCC) and Item 7 (Chris Hamilton –
Whale Watch Overview), those matters were not heard and subsequently removed
from the Agenda.
The proposed insertion of an advertisement in
Boston Magazine’s summer guide was discussed.
The deadline is Friday, May 27.
Chairman Davies asked the Board whether the ad be included in the FY06
marketing plan.
MOTION: Move
that up to $2,000 be set aside for a one-time ad in Boston Magazine’s summer
guide.
Motion
by: Peter Bez
Seconded by: Laurel
Guadazno Yea 5 Nay 0
Mick Rudd arrived at 11:45 AM.
MOTION: Move
that an RFP process be completed for
development of a website to further enhance the VSB as recommended by a
subcommittee comprised of Steve Melamed, Mick Rudd and Lynne Davies.
Motion
by: Peter Bez
Seconded by: Laurel
Guadazno Yea 6 Nay 0
MOTION: Move to
pass on the advertising opportunity presented by the 2005 Pride Guide.
Motion
by: Peter Bez
Seconded by: Steve
Melamed Yea 6 Nay 0
Barbara Rushmore addressed the waterfront
beautification goals. Chairman Davies
confirmed there were no plans at this time to remove trees from the waterfront
park between the MacMillan and Cabral piers.
Discussion ensued regarding Martha Lyons. Chairman Davies advised the Board that
voting to exclude a specific firm from not participating in a bid process would
not be an advisable step. Michele Jarusiewicz
concurred.
MOTION: Move
that the VSB not use Martha Lyons in future municipal projects due to her lack
of respect, courtesy and professionalism.
Motion
by: Steve Melamed Seconded by:
Laurel Guadazno Yea 3
Nay 3 (LD, PB, MR)
The Town Clerk delivered the resignation of
Ellen Freeman from the VSB, which had just been received and announced that the
application for a position on the Board had been received from Kathleen
Fitzgerald to represent the Women Innkeepers of Provincetown.
A discussion ensued between the VSB and Town
Manager and Acting Assistant Town Manager regarding the resource requirements
needed to support the VSB’s mission to enhance and promote tourism in
Provincetown.
The Chairman adjourned the meeting at 12:35
PM.