TOWN OF PROVINCETOWN

SCHOOL COMMITTEE

Meeting minutes of October 23, 2001

Meeting held at the School Annex Building

Members Present: Terese Nelson (Chair), Frank Wills (Vice-Chair), Debra Trovato (Secretary), Dana Berry and William Rogers.

Others Present: Dr. Colette Trailor (Interim Superintendent), Edward G. Boxer (Acting High School Principal), William Rokicki (VMES Principal) and Sheila Colburn (Recording Secretary).

REGULAR SESSION

The Chair called the meeting to order at 6:35 PM.

Visitors Statements: Olympia Ciliberto, member of the PHS Accreditation Committee, asked the school committee to have a member meet with her to discuss decisions, policy, procedures with support to the mission statement and student expectations for learning. She will bring that information back to her committee.

Vaughn Cabral asked about the policy of student field trips. Dr. Trailor said that the decision was to curtail trips over the bridge until October 31 in lieu of the attacks on September 11. After 10/31; decisions will be made on a case by case basis.

MINUTES:

Frank Wills made a motion to accept the minutes of October 9, 2001 as written; seconded by William Rogers; and so voted 5-0.

Frank Wills made a motion to move Mr. Gabriel (agenda item 6.1); William Rogers seconded; and so voted 5-0.

Mr. Paul Gabriel of Environmental Partners Group, Inc. was present to tell his findings on the drain problem outside the high school. He told the committee the following: black oily water is present in the manhole. He does not know where the pipes go and where they dump into; obviously part of an old septic system. The waste must be tested for proper disposal. The town can provide labor and equipment; it will take 4-6 weeks to make necessary determinations and report back to the committee. Costs may run from $5000-$25,000 depending on findings.

William Rogers made a motion to accept the first four tasks on the Environmental Partners Group proposal; seconded by Dana Berry; and so voted 5-0.

Frank Wills made a motion to move Mr. Hanlon (agenda item 7.1); William Rogers seconded; and it was so voted 5-0.

Mr. John Hanlon, PHS science teacher presented a proposal for a field trip to New Hampshire for his Environmental Science class. He explained how this trip is in conjunction with the study in the class room. Frank Wills made a motion to accept the proposal to be scheduled for the spring; seconded by William Rogers; and so voted 5-0.

EDUCATIONAL UPDATE:

Dr. Trailor reported on the successful professional days held in both schools.

Dr. Trailor also gave the committee a copy of the budget development process for the committee’s perusal. A student enrollment comparison was also given for 10/1/2000-10/1/2001.

Building project update: October 11 the sub contractor bids were opened (16). Roofing, painting, electrical have been selected but mason bids have been held over because of high price. General contractor bids will be opened next week. Dr. Trailor will meet with custodians to discuss VMES move to Annex; teachers to start packing. Classroom assignments have been designated and storage trailer coming this week. Chain link fence to be put up for play area and the bus will pick up and drop off in the parking area. Motta Field project is moving along well. Sprinkler system, at approximately $21,000, is the first order of business with monies coming from different agencies. Debra Trovato made the motion to support the installation of the irrigation system at Motta Field; seconded by Frank Wills; and so voted 5-0.

A Crisis Intervention Protocol is in place while Mr. Boxer works with a committee to prepare final draft.

Dr. Trailor will look at the needs of the district in regards to the two principal positions for next year. Any advertising would be done after January 1, 2001 when candidates would be more likely to apply.

MCAS results will be mailed between 10/25-10/26 with a public release on 10/29. Internal plans are being developed to meet the needs of the district.

Cape Cod Collaborative asked for support of HR3512 to change the in district to out district placement. Frank Wills made a motion to approve the support; seconded by William Rogers; and so voted 5-0.

UNFINISHED BUSINESS;

Boiler replacement: Dr. Trailor informed the committee that the Energy Grant will total $18,901 but insurance figures will not be available until after the process begins.

Line item transfer as follows: $26,090.23 out of SPED account and into Transportation: $9,357.01 and Private Placement : $16,733.22. A motion to approve transfer made by Frank Wills; seconded by William Rogers; and so voted 5-0.

CLOSING STATEMENTS:

Frank Wills asked for the Long Range Planning Committee to be placed on the agenda for the next meeting.

The meeting was adjourned at 8:30 PM.

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These minutes were approved by a vote of the Provincetown School Committee at their regular meeting on _________________________, 20______.

Respectfully Submitted,

______________________________ ________________

School Committee Signature Title

Sheila M. Colburn, Recording Secretary