Town of Provincetown

Recreation Commission Meeting

Provincetown Community Center    

44 Bradford Street Provincetown MA 02657

 

  SPECIAL MEETING – MONDAY, JUNE 16, 2008

 

JUDGE WELSH ROOM


Vice-Chairman Michele Couture convened the meeting at 6 PM noting the following Board of Selectmen attending: Michele Couture, Mary-Jo Avellar, Elaine Anderson

 

Excused Absence: David Bedard (Conflict of Interest)

 

Other attendees:  Town Manager Sharon Lynn, Assistant Town Manager David Gardner 

Recreation Dept:  Tracy Trewhella    Recreation Commission:  Cass Benson, Jill Macara, Susan Cook

School Dept:  Supt. Jessica Waugh  School Committee: Therese Nelson, Peter Grosso, Debra Trovato,  Kerry Adams

 

Recorder:  Vernon G. Porter

 

The following are meeting minutes, in brief: 

 

 

1.         TRANSITION OF TOWN HALL

 

Town Manager Sharon Lynn gave a brief overview of where we are at this point including the legal opinion for the School’s Town Counsel, and reviewed her memo to the Board of Selectmen dated June 13, 2008 on Town Hall Transition.  She went over the Financial Comparison of Temporary Town Hall Relocation Options at town owned facilities including the Community Center, Freeman Street Library Building by square footage and cost.

 

Jessica Waugh went over the parameters of what can and cannot be done at the School due to Massachusetts Laws. Peter Grosso reviewed meeting space (library) and some possible storage area at the Elementary School. (Sharon Lynn noted that storage area at the school would be for long term. The 2nd floor of the Freeman Street Building will be used for records that have to be accessed on a regular basis.

 

Open discussion ensued. It was noted that it is physically impossible to put everyone in one wing without even going into the DOE Rules.

 

MOTION: Move that the Board of Selectmen vote to authorize the Town Manager to proceed with relocating the town hall offices to modular units at the Jerome Smith Parking Lot and further to report back to the Board of Selectmen with associated cost and layout.

 

            Motion by:  Austin Knight          Seconded by: Mary-Jo Avellar           Yea 4   Nay 0

 

                                 

The Board adjourned to by Elaine Anderson at 6:35 AM.

 

Minutes transcribed for approval by:  Vernon G. Porter

                                                 June 16, 2008