Provincetown Public Pier Corporation (PPPC)

Judge Welsh Hearing Room

Meeting Minutes of Thursday June 28, 2007

Present: Len Clingham (Chair), George Hitchcock (Vice Chair), Kerry Adams, Lee Ash and Phil Tarvers

Other Attendees: Rex McKinsey (Harbormaster / Pier Manager) & John Davidson (Administrative Assistant)

Meeting called to order @ 4:05 by Len Clingham, Chair

Public Statements

None

Special Agenda Items

Lori Roles Exercise Classes

Laurie Roles presented her request to the Board for permission for an exercise class on the pier Monday, Wednesday and Friday morning.

Kerry Adams: Do you have insurance?

Len Clingham: What location are you looking at?

Lori Roles: Open to any spot.

Rex McKinsey: On T in Pavilion and moving the venue around the pier.

Len Clingham: How long are the classes?

Lori Roles: 8 to 10 people- 45 minute classes

A motion was made that the PPPC provide space, to be coordinated by the harbormaster, to Lori Roles for an exercise class, with the condition that liability insurance is provided.

Motion: Kerry Adams Second: Phil Tarvers

Vote: Y: 4 N: 0

Motion Passes

Lucas Salvador – Presented idea for use of Booth 1W to sell Beverages & Snacks

LeeAsh: Concerned with competing with Lopes Square.

Kerry Adams: Great Idea

Phil Tarvers: Disagrees, we have had enough discussion in regards to commercial enterprises on the pier and that it does take away from Lopes Square.

Discussion

Len Clingham: This is a hardship case and an experiment as well.

A motion was made that Lucas Salvador be allowed to operate his beverage and snack business for one year on an experimental basis.

Motion: Kerry Adams Second: Lee Ash

Discussion

George Hitchcock (joined the meeting at this time) and is in favor of the proposal.

Lee Ash: Would like a listing of packaged snack items to be provided to the harbormaster.

Lucas Salvador: In agreement with that.

Vote:

Y: 4 N: 0 A: 1

Motion Passes

Campus Provincetown Sub-Committee( Michele Jarusiewicz, Assistant Town Manager and Grant Admin, Chris McCarthy, Executive Director PAAM & Campus Provincetown , Jim Bakker Executive Director PMPM, Candace Collins-Boden Executive Director Provincetown Chamber of Commerce, Lisa Bowen Cultural Development Coordinator, Town of Provincetown.

Michele Jarusiewicz introduced the group and it’s Trap Shed Proposal to the board. (inserted)

_{Grant Administrator}

Memo

To: Provincetown Public Pier Corporation

From: Michelle Jarusiewicz, Acting Assistant Town Manager/Grant Administrator

CC: MCC Adams Grant Task Force, Campus Provincetown

Date: June 27, 2007

Re: Trap Shed Proposal

At the suggestion of a sub-committee of the Pier Corporation on June 11, 2007, members of the Massachusetts Cultural Council [MCC] Adams Grant task force and Campus Provincetown met to consider collaborating to promote cultural tourism in one of your new trap sheds. On June 14, 2007, Campus Provincetown and the MCC Adams Grant Task Force agreed to collaborate to develop a trap shed on the pier. Our goal is to provide a link between the cultural arts/organizations, the business community, individual artists, and our year-round visitors. The development of the trap shed is in keeping with the goal of both organizations to improve the economy of Provincetown and is an outgrowth of the goals from the Strategic Cultural Development Plan (December, 2005). The Town has received several rounds of funding under the Adams grant with the goals of (1) promoting tourism and economic development by offering more variety to the visitor experience, extending the season, and improving visitation at existing venues, (2) developing individual and community expression through individual creativity and group/shared experiences, and (3) telling the world about Provincetown by connecting stories and places and establishing major themes.

Respectfully, we are requesting permission to occupy one of the trap sheds as a cultural resource for the community. All of the partners of Campus Provincetown and the MCC Adams grant will be invited to participate in providing information about their institutions – their classes, workshops, exhibits, shows. Volunteers will staff the trap shed to provide this and other visitor information. Individual affiliated artists will also be invited on a rotating basis to display, sell, and demonstrate their craft on the pier and staff the trap shed as well. During high season [through Labor Day], the trap shed will be staffed seven days a week by the artists and volunteers with the hours of operation 11am – 7pm. The operation of the Trap Shed will be coordinated by the Cultural Development Coordinator under the direction of the Acting Assistant Town Manager, Adams grant task force, and Campus Provincetown, and will follow an established set of procedures using the Hyannis shanties as a model. Each artist will be charged a modest rate and they will adhere to the Town’s regulatory process for licensing, the Pier Corporation’s regulations, and operating procedures.

We are hoping for a minimal rental fee to include a contribution from the umbrella group [$500] and to include fees from individual artists as well, estimated at $1800 or more, for a total of $2300 or more. A reporting mechanism will also be in place to provide operational information to the Massachusetts Cultural Council and the Provincetown Public Pier Corporation, again using the Hyannis model.

Campus Provincetown is a not-for-profit organization 501(c)(3), with a web site at www.campusprovincetown.org, who produces an annual publication of its year round courses. They are supported in part by advertising from the business community and grant funding from several sources including the Provincetown Visitor Services Board/Tourism Fund. Currently, the partners and affiliates of Campus Provincetown are: Cape Cod Community College; Center for Coastal Studies; Fine Arts Work Center; Lower Cape Cod Community Development Corporation; Pilgrim Monument and Provincetown Museum; the Provincetown Art Association and Museum; Provincetown International Film Festival; Truro Center for the Arts at Castle Hill; Provincetown Public School System; Provincetown Community Compact; New Provincetown Players; Provincetown Chamber of Commerce and the Provincetown Business Guild.

The MCC Adams Grant Task Force is comprised of many of the previously mentioned organizations and self selected community leaders, the Pier Corporation supported our applications for funding and we are requesting that you become a full partner in our efforts. The MCC Task Force reports directly to the Economic Development Council who in turn reports to the Board of Selectmen. In February 2007, the Massachusetts Cultural Council approved a second round of funding for the Cultural Development Coordinator under the MCC Adams Grant Task Force.

The Cultural Development Coordinator conducted research for this project by obtaining feedback from the partners and outreach to the Town of Barnstable Economic Development Department regarding their Harbor Your Arts project. For three successful years, seven shanties have provided a venue for 15 artists to demonstrate their craft and sell their handiwork in Hyannis Harbor. The artists were chosen by a juried process, they pay a modest monthly rent, and manage the operations of their respective shanty. Additionally, they provide visitors with information about Hyannis, encouraging them to travel into town. Although the shanties are primarily open from May through September, they have been used for special events in the winter. See the attached photos.

HYANNIS – HARBOR YOUR ARTS - PHOTOS

SHANTY

ARTISAN

Discussion

Michele Jarusiewicz : Lisa Bowen would be the dedicated staff to organize this proposal.

A motion was made that Trap Shed #1 be made available to Campus Provincetown as outlined in the proposal with guide lines to be provided.

Motion: Kerry Adams Second: George Hitchcock

Vote: Y: 5 N: 0

Motion Passes

Rex McKinsey introduced Special Guest Don Murphy (Schooner Race).

Don Murphy: Explained what is involved in the Schooner Race. The race is easy to set up. The challenge is the registration of boats, mooring assignments, reception, Crew Breakfast, Awards Dinner. It all comes down to money. Currently no one has stepped up to the plate to plan any of the secondary events to the race at this time.

Susan Avellar: it is the Centennial of the Rose Dorothea and would be upset if the race did not occur.

Phil Tarvers requested to have this topic on the next meeting agenda.

Review Minutes

A motion was made to accept the minutes as amended.

Motion: Phil Tarvers Second: Kerry Adams

Vote: Y: 5 N: 0

Motion Passes

Directors Statements

George Hitchcock: Does not understand accounting discussion scheduled under New Business and does not want to bring this up at this time. Feels that the pine for the pavilion needs to be sealed prior to installation.

Lee Ash: Completed evaluation of Rex McKinsey. Can devote more time to review the PPPC Personnel Policy Draft. Insurance wise hopes that we can look into a blanket insurance policy for events on the pier.

Kerry Adams: Blessing of the Fleet was great.

Phil Tarvers: What was the error in the pavilion?

Rex McKinsey: Explained the delays involved in the construction of the pavilion.

Len Clingham: Blessing of the Fleet went very well.

Pier Managers Report

Harbor/Mooring Regulation changes were passed by the BoS, the late fee for mooring renewals will be implemented next year.

Provided a Pier Maintnenace Recap. PPPC approved to have it sent to the BoS.

Lee Ash: What about the ladder (Dana Pazolt complaint)

Rex McKinsey: Is being handled

Old Business

Personnel Rules Draft

Table it until next meeting.

Party Planner Discussion

Prepare flyer for the Trap Shed#1

New Business

Accounting-How do we get our money out of town hall and into a bank account that we control.

Rex McKinsey: Explained that it cannot be done unilaterally and a sub-committee would have to meet with town officials.

Sub-Committee consisting of Phil Tarvers and Len Clingham will set up a meeting.

Phil Tarvers: What about hiring a structural engineer to go over the entire pier?

Kerry Adams: Put problem accounts on the next meeting agenda.

Len Clingham: Would like a list of seasonal hires to be provided to the board.

A motion was made to adjourn @ 6:00.

Motion: Kerry Adams Second: George Hitchcock

Vote: Y: 5 N: 0

Motion Passes

Minutes Respectively

Submitted by

John Davidson

PPPC Administrative Assistant

________________________________________________

Len Clingham, Chair Date