Provincetown Public Pier
Corporation (PPPC)
Judge Welsh Hearing Room
Meeting Minutes of
Present: Len Clingham (Chair), George Hitchcock (Vice Chair), Kerry Adams, Lee Ash, and Phil Tarvers
Excused Absence: George Hitchcock
Other Attendees: John Davidson (Administrative Assistant)
Meeting called to order @
Julian Popko introduced himself as a local artist and seasonal resident and the creator of Lobster Pot Xmas tree. Asking to place an artist installation at the foot of the pier that would consist of 5 to 6 lobster traps shaped into a bench with an explanation of what a lobster pot does from next month until November. Space required would be several sections of the bicycle rack.
General discussion and reaction to proposal by the board.
Len Clingham: Requested that he stop by the pier and talk with Rex and put together a proposal and to request to be on the next meeting agenda.
Julian Popko: Need to draw people to town and art will do that.
Another suggestion from Julian Popko was to have an extended courtesy float along the MPL. Suggested meters to be used on the dock.
A motion was made to accept the minutes of
Motion: Kerry Adams Second: Phil Tarvers
Vote: Y: 4 N: 0
Lee Ash: Had spoken w/Rex briefly about the discussion of the last meeting in regards to job descriptions and the areas of responsibility.
Kerry Adams: Met w/Ms. Fox at the school. Children are enthusiastic about the ice machine project. Photos on canvas similar to those at Cabrals. Do offsite at school and install. We will discuss it and let her know. Need to discuss budget for project. Would like nameplates.
Phil Tarvers: Nothing to say.
Len Clingham: Mentioned Dave Guertin’s letter. Speaking w/Rex about marketing the pier and would like to pursue setting up a meeting with SCORE in the fall. Possibility of getting interns to look in to marketing plans and/or programs.
Phil Tarvers: Still has concerns with the posts used on the handicap ramp.
Len Clingham: Phil Tarvers should go down and talk with Rex and look at the railings and point out what his concerns are.
General Discussion of
Requested clarification of Float Space 1E fees and the boards prior vote
Phil Tarvers: Explained boards decision of the last meeting.
Lee Ash: Agreed with Phil Tarver’s recap. The booth’s construction cost would be covered by the float owner. Any future hardship case will have to be dealt with as the situation arises.
General Discussion Occurred.
Rex McKinsey: Final question: who will bear the cost of electric and phone hookup.
The booth owner.
Sandy Silva to meet with Rex next week for placement.
Booth business to be the same as required as is for the other float owners.
Phil Tarvers requested that the PPPC Board of Directors policy in regards to the use of the float owners booths be clearly indicated in the minutes:
The
ticket booths to be used as accessory use to the float space business with the
pier corporation retaining the right to review, on a case by case, due to
hardship any change of use of ticket booths.
Friday Fifteens: Feels that they are unnecessary and counter productive
Len Clingham agrees w/Rex
Phil Tarvers: Additional staff to rent out the pier spaces/deck for functions/event planner paid out of the proceeds. Possibility of owning a tent.
Lee Ash: Offer incentives to the local party planners.
General discussion of Phil Tarver’s idea.
Kerry Adams: How do we let party planners know that our space is available. We should publish our rates.
Rex McKinsey: Need to look at our rate structure furniture…risers/ buy-in with library. Alcohol/Noise require going before the town to get permits and that can take 90 days.
Len Clingham: PPPC could apply for a seasonal license to cover all events.
Len Clingham: John Davidson to check with licensing agent and set up a meeting to discuss this kind of licensing.
Lee Ash: Once the pavilion is in place willing to sit at a card table with a sing “Rent This Space” and to volunteering her time.
Rex McKinsey: Rate discussion at next meeting
Timetable of Pavilion installation: to be done by end of June. Ceremony on June 30th.
Letter of Intent
General Discussion
Phil Tarvers: Wave attenuator sub-committee feels that 800 FT needs to be covered.
Rex McKinsey: Original plan called for 400 ft and 800 ft.
Phil Tarvers: Do we have the expertise to drive piles?
Rex McKinsey: Training would be part of the package.
Rex McKinsey presented basics of the bid request. Looking for a sub-committee.
Kerry Adams: Get cost information from
Len Clingham: Likes the idea of a sub-committee. George Hitchcock, Kerry Adams and Rex McKinsey appointed to subcommittee, to go look at it, and try to get an idea as to what we would have to bid. Would like a report at the next meeting to act upon the bid.
Lee Ash: How would we use this barge? Can we get the Seaport to pay for this?
Rex McKinsey: Pile driving
Lee Ash: Can this be used for 10W?
Rex McKinsey: No, once it begins to operate the barge it will not be suitable for 10W.
Len Clingham: Can this be used as our in-kind match.
Lee Ash: Concerned that it will be just sitting there and that we will have to hire someone to operate it.
Discussion
Len Clingham: Let’s wait for the sub-committee to report.
Phil Tarvers: Has a lot of reservations as to whether this is needed now rather than later.
Lee Ash: Agrees as well with priorities.
Presented quote information.
Phil Tarvers: 4 inch to the weather rather than 5 to the weather on shingles.
A motion was made to accept the
Motion: Kerry Adams Second: Phil Tarvers
Discussion
A motion was made to amend the motion to opt for the red cedar shingles at the additional cost of $500 per building.
Motion: Kerry Adams Second: Phil Tarvers
Vote: Y: 4 N: 0
Sign-Sub-committee report by Kerry Adams
Lee Ash: Applaud the sub-committee
Len Clingham: The board should accept the report and look into making asymmetrical in design.
Need more volunteers
Len Clingham: The board needs to go into Executive Session and to adjourn thereafter.
Motion: Len Clingham Second: Kerry Adams
Vote:
Lee Ash: Yes
Len Clingham: Yes
Kerry Adams: Yes
Phil Tarvers: Yes
Returned from executive Session
Motion to adjourn at
Motion: Kerry Adams Second: Lee Ash
Vote:
Y: 4 N: 0
Minutes Respectively
Submitted by
John Davidson
PPPC Administrative Assistant
________________________________________________
Len Clingham, Chair Date