October 26,

Provincetown Public Pier Corporation (PPPC)

Judge Welsh Hearing Room

Public Hearing

Meeting Minutes of

Thursday, October 26, 2006

Present: George Hitchcock (Vice Chair),Phil Tarvers, Lee Ash

Excused Absence: Len Clingham (Chair) and Kerry Adams

Other Attendees: Rex McKinsey (Harbormaster), John Davidson (Administrative Assistant)

Meeting called to order @ 4:05 by George Hitchcock, Vice Chair

Public Statements

None

Special Agenda Items

Float Space 1E

Sandy Silva and Jim Meads

Copies of her original request were handed out (not included in meeting packets)

Sandy Silva provided an outline of her booth proposal and gave a brief synopsis of the various functions for which the booth would be used.

Lee Ash: Would like background info from Rex in regards to Float Space 1E.

Rex McKinsey: Float Space 1E has been in operation since the 1970’s.

Sandy Silver: Does not get the traffic that the other floats due to its placement on the east side of the pier.

Rex McKinsey: There has never been a shed for Float Space 1E and the only other float space with no booth is 10W. The DEP will need to be involved if a booth were to be added on the east side of the pier because it was not on the original plan.

Lee Ash: Approval for the placement of the booth is one situation and any other booth activities is another and would have to be looked at separately. Placement of a booth for 1E at 10W would have to be looked at in regards to the future use of 10W. Does not have a problem with a booth for 1E as long as it is included in the chapter 91 License.

Phil Tarvers: Feels that it could be piggybacked with a booth at 10W.

A general discussion followed.

Lee Ash: Expressed that any activities beyond the installation of the booth would have to be brought up separately for each activity proposed.

George Hitchcock: Feels that they should have their own booth.

Lee Ash: If we put a building at 10W that is twice the size of the existing booths would we still have to go to the DEP?

Rex McKinsey: Does not see why not.

Lee Ash: Asked Sandy Silva if she would be willing to share a building , a duplex have you, due to the DEP issues?

Rex McKinsey: If the opportunity should arise for the PPPC to utilize half of the space it would need to be included in the plan.

George Hitchcock: Reiterated the plan to share the building.

Sandy Silva: Needs more information. Feels that they deserve a spot for a booth.

Lee Ash: Reiterated the requirement for advertising with any business associated with a float space. Any ancillary operation would have to be dealt with as a separate issue.

Rex McKinsey: Suggested a change to the physical layout of the docks. Giving Sandy Silva a slip at the going floating dock rate and increasing the number of slips from 2 to 8.

A general discussion continued on the space allowable for expansion of Float Space 1E.

Lee Ash: Lets get back to discussion of the booth for 1E.

Sandy Silva: Not prepared for the discussion for the expansion of the float space today. She is here to get approval for a shed on the pier. Trying to make this work for her. Feels slighted in regards to not having the same rights as the other float owners

Lee Ash: Is disturbed by the fact these float licenses were given to commercial business and that they are turning into real estate. Sandy Silva should come back with a request for a rate discussion in regards to her float space.

Phil Tarvers: Everyone here agrees that 1E should have the same rights as the other float spaces.

George Hitchcock: Staff should determine financial relief if expansion is not possible.

Phil Tarvers: The BoS left out Float Space 1E when establishing the space allocated to the west floats.

Rex McKinsey: Rate changes and regulations would have to be handled via a public hearing.

A general discussion concerning rates took place.

Lee Ash: Does not see what occurred in the past as having anything to do with what we do in the future. That said, lets look towards the setup of a booth.

Phil Tarvers: Would Float Space 1E be amenable to table this until the entire board is present and to take in consideration that the booth can only be used for float activity?

Lee Ash: The approval of the shed is dependant upon placement of the shed and that any future activity other than float activity would have to be have to be addressed separately.

Sandy Silva: Understands the limitations of the shed use.

Lee Ash: Despite willingness to approve a booth for the applicant is concerned as to where it is going to go if a duplex is allowed. Feels the further research is needed before we can make a commitment. Any approval would be contingent upon DEP approval.

Phil Tarvers: There are too many unanswered questions to give approval.

Rex McKinsey: The DEP must be approached with a package deal.

George Hitchcock: What is the time frame for moving ahead?

Phil Tarvers: Requesting that Float Space 1E give the board more time to work out the details.

A motion was made that the board express it’s willingness to grant a west side gangway booth to Float Space 1E and refer the matter to staff for a location study.

Motion: Lee Ash Second: Phil Travers

Discussion of motion

Vote: Y:3 N:0

Motion Passes

Sandy Silva explained her reasoning for expansion or a rate reduction and requested to be kept up to-date.

Minutes Review

A motion was made to accept the minutes of 10/12/06.

Motion: Phil Tarvers Second: Lee Ash Y: 3 N: 0

Motion Passes

Directors Statements

Lee Ash: Feels that as a board we will be getting into battles as we move forward with revenue generation for the town versus a float owner. Reminded by the Banner article of this week that the PPPC needs a spokesperson. Felt that the article did not paint a good picture of the PPPC.

Phil Tarvers: None

George Hitchcock: What was said to Pru Sowers was not what was printed and was taken out of context. Also agrees to a single spokesperson for the PPPC. Feels that when the entire board is present that a spokesperson should be named. Upset with the delay in receiving the Float Space 1E request at tonight’s meeting. Felt that it should have been provided to the board sooner so that they could prepare for the meeting.

Pier Managers Report

Presented BIG Grant Request information to the board.

Lee Ash: Has the PPPC formally decided that we would be going out into the harbor rather than along the bulkhead.

Rex McKinsey: Doubles the extension space out into the harbor.

Lee Ash: Is there a conflict with any other town department in regards to this grant application? Is the town grant administrator involved

Rex McKinsey: No to both questions.

A motion was made that the PPPC board instruct staff to submit a grant application for the BIG grant as presented for the renovation and enlargement of the courtesy float on the south side of the MPL.

Motion: Phil Tarvers Second: Lee Ash

Discussion followed. Staff to forward a copy of the application to the grant administrator.

Vote: Y:3 N:0

Motion Passes

Rex McKinsey: Presented information in regards to the towns MCC Adams Grant and requested that the PPPC send a letter of support.

Lee Ash: Feels that it is important that Rex McKinsey and members of the PPPC Board attend other committee/event meetings around town.

Lee Ash: Suggested that the PPPC write a letter of support.

Phil Tarvers: Agrees that we should get on board by having the PPPC members getting involved and paying attention to what is going on.

George Hitchcock: Agrees with sending a letter of support.

A motion was made that the PPPC write a letter in support of the MCC Adams Grant.

Motion: Phil Tarvers Second: George Hitchcock Y: 3 N: 0

Motion Passes

New Business

None

Directors Closing Statements

Phil Tarvers: Has his ideas for economic development to be entered into minutesas follows:

Bike Rentals

Food Court

Food Carts

Retail Fish Market