Meeting Minutes of

Thursday, April 14, 2005

Present: Chip Bradish, Paul deRuyter, Chair, Lee Ash and George Hitchcock

Excused Absences: John Baldwin

Other Attendees: Rex McKinsey, Pier Manager, Steve Ruth, Center for Coastal Studies, Elizabeth Brooke

Paul deRuyter called the meeting to order at 4:05 PM.

Public Statements

There were no public statements.

Old Business

Steve Ruth from Center for Coastal Studies attended to address the Center’s booth request. P. deRuyter recused himself from this discussion because he is landlord for one of the Center’s locations.

Mr. Ruth summarized the Center’s plan for a new 10 by 6 foot booth which will meet the current Pier and Historic Commission’s specifications. Their plan is to sell a limited selection of educational them shirts and hats that promote the Center with memberships also available.

MOTION: It was moved that the Board of Director’s approve the Center for Coastal Studies request for displaying and sales of merchandise normally available on the license vessels at their associated booth in keeping with the contractual obligations of the float space license and the approved Historic Commission specifications for pier booths. This approval is a one-season test and specifically does not allow display and sale of food, alcoholic or non-alcoholic beverages and other items as currently prohibited in the license contract. The Pier Manager shall monitor this policy and provide a progress report to the Board at its regular meeting on July 28^th.

Moved by: Lee Ash Seconded by: C. Bradish Yea: 3 Nay: 0

New Business – Float Space 8W Request Enlarge Float

Elizabeth Brooke, co-owner Float space 8W, attended to address her request to enlarge 8W’s float space. Ms. Brooke said that the current piling and float were in disrepair and required replacement. Their plan was to AGM remove the single piling and replace is with 4 new ones and install longer floats. Additional space will be sublet. The tenants will conform with other ‘nice’ floats and vessels will not be large ‘whale watch’ size vessels. The sub-tenants would go through the usual application process for float occupants and will comply with Chapter 91 license requirements that float vessels be operating a water transportation service.

MOTION: It was moved that the Board of Director’s approve the request for an expanded float system at Float space 8W within the allotted Watersheet space set perpendicular to the pier and not to extend more than 100 feet from the edge of the pier and at the direction of the Pier Manager. All costs of the expansion to be borne by the tenant. New sub-tenant vessels will conform to the requirements of the MacMillan Pier Chapter 91 license for operating water transportation services for the public and evidence of the operations will be required prior to renewal of future licenses. The existing owner’s vessels as permitted in 2004 may continue to operate as in past practice. This existing owner’s vessel right is non-transferable.

Moved by: G. Hitchcock Seconded by: C. Bradish Yea: 4 Nay: 0

Other statements/suggestions made by Ms. Brooke:

She still has issue with the space assigned to Float space 8W and that AGM said that the space was not correctly allocated. The Pier Manager reported that the total space allocation is correct but that the float is off-center. Ms. Brooke may relocate to center in the 8W allocated space but this may not be desirable change since the utility pedestal would then need to be relocated.
She suggested that in the off season artists could use the floats and/or educational programs would be conducted.
She suggested that recreational boaters should be encouraged to come to Provincetown.
She suggested that the mooring field be reorganized into a grid pattern.

Directors Statements

P. de Ruyter suggested the Board reconsider the Board’s officer assignments. He was open to stepping aside and allowing another Board member to serve as Chairman. Board members responded that they prefer to continue officers without change.
C. Bradish mentioned that the Task List needed to reviewed and updated. Pier Manager responded that plan is to review/update the 1) Task List or 2) Financial Reports at alternating meetings. The April 28^th meeting will review the latest Financials and the May 12^th meeting will review Task List and so on.
G. Hitchcock asked about status of ice machine progress. Pier Manager reported that a specific proposal is in progress with lease/purchase options. It will be reviewed at the April 28^th meeting with expectation that the Ice Machine will be operational by June 1^st.

Management Services Agreement:

P. deRuyter reviewed the amended Management Services agreement with the Town.

MOTION: It was moved that the Board of Director’s approve the amended Marine Services Management agreement.

Moved by: C. Bradish Seconded by: G. Hitchcock Yea: 4 Nay: 0

Job Advertisement

MOTION: It was moved that the job advertisements be posted as recommended by the personnel sub-committee.

Moved by: P. deRuyter Seconded by: C. Bradish Yea: 4 Nay: 0

P. deRutyer and G. Hitchcock will meet with Pier staff to communicate the Board’s organizational expectations.

Pier Manager’s Report

Pier Manager reported on the following activities:

· Meeting with the Coast Guard regarding security & Chapter 105 requirements

· Contact from Visson & Veara assistant regarding pending P&S for sale of the Hindu. This sale expected to transfer the ‘float space’ ownership to the new owner. Pier Manager responded that the ownership transfer right is not ‘grandfathered’. The Board asked Pier Manager to invite the potential Hindu owners to attend a meeting.

· Town Meeting Article 16 banning pushcarts on the Pier was tabled for further study. The Board needs to address this suggestion as part of next fall’s planning process.

Minutes

No minutes were reviewed. Pier Manager advised Board members to review the backlog of minutes in their March 31^st meeting packets for discussion and approval at April 28^th meeting.

The next meeting will be on Thursday, April 28 at 4:00 PM.

It was moved to adjourn the meeting at 5:40PM.

Moved by: George Hitchcock Seconded by: Chip Bradish Yea:4 Nay: 0

Minutes Respectively

Submitted by

Jane Donoghue

On Call Secretary

________________________________________________ ________________________________

Paul deRuyter, Chairman Date