Public
Library
Board
of Library Trustees
Minutes
of Public Meeting February 20, 2008
Meeting
was held at the Provincetown Town Hall, 356 Commercial St.
Others
Present: Debbie DeJonker-Berry, Library Director
Call
to Order: Mick Rudd called the meeting to order at
7:17pm
1. Public Statements: There were no public statements.
2. Minutes (January 17 & 23): Lyn moved to accept the minutes of the
January 17 BOLT meeting as amended. Paul
seconded the motion. The vote passed
4-0-0. Paul moved to accept the minutes
of the January 23rd meeting of the BOLT as amended. Jim seconded the motion. The vote passed
3-0-1.
3. Agenda:
There were no changes.
4. Chair’s Report –
a. Budget Discussion – Deb appeared before
the BOS and defended the budget which included the elimination of the Assistant
Director’s position in June, 2008 and created the new position, Assistant
Director and Resource Development Administrator. The position would be funded at Grade
11. The budget was accepted by the BOS
as presented. Fin Com will meet next
week.
b. Long-Range
Plan – Karen MacDonald, Deborah DeJonker-Berry,
Bill Schneider and Mick Rudd went to SEMLS in Lakeville and attended a second
seminar as part of the 5-year plan for the library. Bill was the facilitator. The library is formulating a plan to include
16 members of the public who would attend two meetings on March 15th
and April 5th and discuss public opinion of how the library is being
run. Mick felt that the Long-Range Plan
was well in hand and that it would be done by the summer. The first phase is to engage the public; the
second phase will be to interpret the data internally. The library also hopes to attract new people
who might want to serve on the Library Board.
c. Heritage Day – Deb submitted the VSB grant application for
$7,200 for FY ’09. The plans for
Heritage Day ’09 is to have filmed oral histories of the residents from 70s-80s relating to the AIDS pandemic. The library received $2,000 for this project
from the VSB. They’ve also applied to
the GALE Fund, $2,000-5,000 is possible.
Heritage Day 2008 will honor the Provincetown Fire Department and will
highlight the Whaler’s Wharf fire, the Maushope fire,
the Pilgrim House fire. The BOLT
discussed the details of the event.
5. Resource
Development Report –
a. Gift and Cast
Report – Lyn
presented the new BOS monthly report with its running totals. Town Hall requested that the Library report
on the actual amount available after expenses.
Debbie designed a spreadsheet that has the requested information. Lyn reported that $10,005 was raised in
January. As of February 1st,
the Annual Appeal had raised $20,130; $8,345 of which was raised in
February.
b. Resource
Development Planning: Grant Writer – Felicia Penn has been hired as the Library
Grant writer. The Supporters have agreed
to spend at least $500 on a grant writer.
The Heritage Day ’09 event will need approximately $23,000.
c.
Pledge Letters
– Robin, Jim and Lyn got together to discuss naming opportunities in the
library for honoring local figureheads.
Mary Oliver’s name was the first name spoken. She would need to be approached about the
idea. Jim said he would contact
her. A possible list included: Norman
Mailer, Stanley Kunitz, Howie
Schneider, and Michael Cunningham. Money
would be raised to fund a “poet’s corner” honoring Mary. Deb stated that the Trustees need to compile
all library spaces still available for naming.
d. Landscaping – The $100,000 donation
has arrived and has been deposited in the bank.
6. Director’s Report –
a. Building Issues
& Operations-Updates: Furnace & Emergency Exterior Repairs – Deb believes that
there is a settlement regarding the furnace.
She also stated that there is a ceiling tile that has fallen from the
ceiling on the 3rd floor. The
library took in serious water damage during the last large storm. They now believe that the water is entering
through the lantern area.
b. Rose Dorothea MFH grant Kiosk – March 6th
the kiosk will arrive and be installed.
c.
Grants: CD distribution; Mass.
Historical Commission Preservation Projects Fund; Community Preservation Fund - The library received
$300 from the CD___________? The money must be spent on music.
d. Gates
Grant –
Deb would like to replace the 3 children’s computers on the 2nd
floor.
e. Josephine Del Deo
Heritage Archives Construction – The shelves have been installed. They arrived the day of the blizzard.
7. New Business: There was no new business
8. Other Business and Correspondence -
Paul stated that his term is over in May. He feels that he hasn’t been able to put in
sufficient time on the BOLT. He stated
that he would like to not serve another 3 years. Mick suggested that Paul run again to keep
the position open and that the Board would find a replacement. The BOLT thanked Paul and credited him with
many accomplishments.
These minutes were approved by a vote of the Provincetown Library Board of Trustees present at their meeting on ________________.
Respectfully submitted: ______________________________ ___________________________
Library Board of Trustees signature Title
(Minutes prepared by Jean Jarrett)