Public
Library
Board
of Library Trustees
Minutes
of Public Meeting
Meeting
was held at the Provincetown Public Library,
Others
Present: Debbie DeJonker-Berry,
Library Director and 5 neighboring residents of
Call
to Order: Mick Rudd called the meeting to order at
1. Public Hearing:
a. There was a
concern that the fundraising bell ringing not happen any later than
b. That
the money raised from the fundraising bell ringing go to the library, not the
general town
funds.
c. Ringing the bell
when the library opens is a great idea, but ringing it also at
confusing.
d. Would it ring at other times besides those
stated in the bell policy?
Deb thought perhaps on New Year’s Eve and Mick
suggested the 4th of July after the fireworks. The BOLT and public discussed how many
minutes the bell should ring. Mick
suggested accepting the Bell Ringing Policy as is and leaving the duration of
the ringing open to experimentation.
Paul felt that the “suggested” donation should be changed to read
“minimum” donation and “within two weeks of the event” be
added.
MOTION:
Jim made a motion to accept the
1835 Holbrook Bell Ringing Policy - The Holbrook bell
will be rung on a daily schedule to announce the opening of the Library at 1pm
on Sundays, 10am Mondays, Noon Tuesdays, 10am Wednesdays, Noon Thursdays, 10am
Fridays, and 10am Saturdays. Except for
extraordinary circumstances, the bell will not be rung after
2. Public Statement: Maghi Geary
presented a wooden sculpture that was donated to the Library Supporters as a
fundraising idea by Robert Birbeck of Wells, VT and
3. Agenda:
Minutes will be approved at the end of the meeting.
4. Building Restoration Planning - The Board of Library Trustees has made an appeal to the Province-town Historic Commission to restore the library to its original historic specifications. Eric Dray joined the meeting as a member of the Historic Commission. Mick gave an update as to what the library has done so far, i.e. applying to the Secretary of the State Office for $20,000 in emergency funding to stop water infiltration on the front side of the library. The library has funding to do this project if the grant doesn’t come through. The library has $25,000 from the Community Preservation Fund for the downstairs development. Coastal Engineering has been asked to draw up bid document for the façade.
Eric stated that the Commission wishes to be a support to the library. As a member of the UU Meeting House Restoration Committee, Inc., he brought up the restoration of the UU Church as a comparison. The UUMH separated out what was maintenance of the building vs. restoration. Eric stated that there needs to be a clear plan about how the money raised will be dedicated, and that the BOLT needs to decide what its role will be in the restoration.
Paul asked Eric if there might be people associated with the Historic Commission who might be new donors for the library. Eric said that the library has a strong contingency of support and that proceeding with a restoration in phases will help the public understand where the money is going and help prevent donor fatigue.
Mick was pleased to not have to pay for a historic engineering firm, and he thanked the Provincetown Historic Commission for being involved. He wanted to make sure that the Library Mission Statement also states building restoration, and that at a future BOLT meeting the Trustees review the mission statement.
5. Furnace Report – Paul was guardedly optimistic about the progress of the furnace. He then discussed the progress that has been made. He discussed in detail the technical problems and the solutions that will be possible by the replacement of certain components of the furnace.
6. Fundraising: Packard Gallery Recap – Lyn gave an update of the Packard Event and presented an Expense and Receipt Report comparing 2006 and 2007 totals. Mick suggested expanding the guest list next year. Paul suggested expanding the fundraising to include the other arts. Deb suggested holding an event in the west end of town. Mick stated that the BOLT need to incorporate the Supporters in a fund-raising event.
MOTION: Lyn moved that the Board request the Art
Commission to accept, into their collection, Anne Packard’s painting “Sailing”
which was won in the Silent Auction at the Packard Gallery by a donor who
wishes to remain anonymous, and to permit the painting to be hung in the
library in accordance to their wishes.
Paul seconded the motion. There was
no further discussion. The vote passed
5-0-0.
7. Minutes – Paul made a motion to accept the
minutes of
8. New Business –
a. The Town of
b. The Board of Helping Our Women asked if the Library would consider displaying the art for their auction in the Library. The BOLT discussed location of the art and security issues.
c. Mick had a meeting with Don Murphy about the Schooner Committee meeting in the library.
Next
Meeting: The next meeting of the
BOLT will take place
Adjournment: Jim
moved and Cj seconded the motion to adjourn the
meeting at
These minutes were approved by a vote of the Provincetown Library Board of Trustees present at their
meeting on ___________________________________.
Respectfully submitted:______________________________ _________________________
Library Board of Trustees signature Title
(Minutes prepared by Jean Jarrett)