TOWN
OF PROVINCETOWN
Public Library
Board of Library Trustees
Minutes of Meeting February 6, 2006
Meeting held at Provincetown Public Library, 356 Commercial St.
Members Present: Marcia Fair, Chair; Mick Rudd, Vice Chair; C.J. Noyes, Secretary; Paul Benatti, Cathy Metzger
Others Present: Library Director Debra
DeJonker-Berry
Members of the Public: James Cole
Call to Order: Marcia Fair called the meeting to order at 7:15pm
Public Statements:
Jim Cole stated that both the Exhibit & Display and the Food &
Beverage Policies drafted by Marcia were outstanding.
2.
Minutes: Mick moved and Paul seconded the motion to
accept the minutes of January 23, 2006 as amended. The vote was 5-0 in favor.
Agenda:
CJ moved and Mick seconded the motion to accept the Agenda as presented
by Marcia Fair. The vote was 5-0 in
favor.
Chair’s
Report
Lipton Cup: The
Lipton Cup will be returning to Town on a TBA date later this month. Marcia
distributed a letter that she drafted to Adam Levinson, on behalf of the Trustees.
This letter thanked Adam and acknowledged the fine craftsmanship of the display
cases for the Lipton Cup he recently built and installed in the Library
Belfry
Update: Tom Payne of Payne/Bouchier, a
reconstruction firm located in Boston, visited the Library over the past
weekend. Tom took a look at the Library
tower structure to assess whether or not any additional structural work would
be needed to accommodate the placement of the Belfry. Tom was very impressed with the work that had been done to the
tower. Tom said that he and his firm
would like to consider contributing their services pro-bono to reconstruct the
Belfry. He said he would put together a
proposal for the work and materials. In anticipation of moving forward, Marcia
told the Trustees that she has already put together a summary of the
Payne/Bouchier firm that describes the firm and its experience. This information will be needed later for
the Town in order to demonstrate that Payne/Bouchier is well equipped and
experienced to move forward with the project.
Deb mentioned that she has emailed Tom the name of a contact for getting
a crane. She will also have Coastal
Engineering send Tom the 1999 building specs.
Deb has also asked Ricardi Tom McCarty (Perry Dean Rogers) to put
all the information about the Library façade on a disk that she will provide to
Tom. Marcia followed up with John
Corbett, the former Steeple Jack who was willing to act as a consultant for the
project. Marcia thanked him and let him
know that his help would not be needed but that she would be in touch if his
assistance is needed in the future.
Building Fund:
Marcia directed the Trustees’ attention to the Gift Report and Cash
Report for February located in their information packets. Marcia mentioned that 350 letters of
advisement for the IRS were sent out on January 31st. Also a few Pledge Balance letters were to be sent out on February
7th.
Marcia
pointed out that the two new chairs ordered for the Reading Room were
delivered. Also, the Nelson Hitchcock
Table that was funded by Scholastic Publishers was delivered.
Policy Review: Marcia
directed the Trustees’ attention to two policies she drafted located in their
information packets: Exhibit &
Display Policy and Food & Beverage Policy.
The Trustees reviewed and discussed both policies.
MOTION:
Mick moved and Cathy seconded the motion to adopt the Exhibit &
Display Policy as submitted and amended on February 6, 2006. The vote was 5-0 in favor.
MOTION:
Mick moved and Paul seconded the motion to adopt the Food & Beverage
Policy as submitted and amended on February 6, 2006. The vote was 5-0 in favor.
Director’s
Report
FY07 Budget:
Deb said that the Board of Selectman passed the Library’s FY07
Budget. However, she pointed out that
due to the Town deficit that the budgets of all departments are still at risk
of being revisited. Deb stated that the
Finance Committee wants to review the Library’s budget on February 17th. Marcia said that she will be out of Town on
2/17 so Mick will attend this meeting with Deb.
Building Report:
Deb said that Richard Scanlan and Craig Gabri will visit the Library
this week to determine who has responsibility for fixing the various items on
the building punch list.
Deb
expressed concern about getting the process moving for sealing and painting the
building. Since this project will need
to be put out on bid and advertised, her concern relates to the fact that the
bid process is a long one and has not been started yet. She is concerned about the impact the elements
will continue to have on the building the longer it remains not
sealed/painted.
MOTION:
Mick moved and Cathy seconded the motion for the Library Trustees to
request the DPW, in consultation with the Library Director, to initiate the Bid
process to secure an appropriate vendor to paint and seal the exterior of the
Library building. The vote was 5-0 in favor.
Rose Dorothea:
Deb said she informed Grassy Santos of Flyer’s Boat Shop that the
Library is not ready to move forward with his quote at this point and is
currently looking into some other aspects of the overall project.
Art
Commission: Deb said another
painting, a L’Engle, was recently hung in the Library.
Tours/Events:
None was reported.
Digitization: Deb
announced that the recent unveiling of the digitized issues of the Advocate on
the Library’s web site went very well.
There were only a few technical questions. She felt the quality of some of the photographs could be
improved. Deb is only aware of two
individuals who could not access the issues on line. Deb said she plans to offer some help sessions to teach the
public how to access/navigate these digitized issues on the web site.
New
Business: Mick informed the group that the American
Convention of Schooners of Mystic, CT was excited to hear that the Provincetown
Library has a scale replica of the Rose
Dorothea schooner.
Other Business and
Correspondence: There was none.
Next Meeting:
The next meeting is scheduled for Tuesday, March 28, 2006 at 7:15 p.m.
in the Local History room of the Library.
Adjournment:
CJ moved and Paul seconded the motion to close the meeting at
8:50pm. The vote was 5-0 in favor.
These
minutes were approved by a vote of the Provincetown Library Board of Library
Trustees members present at their meeting on _____March 28,
2006___________________________.
Respectfully
submitted:
______Carol
J. Noyes______________
_____Secretary__________
Library
Board of Library Trustees signature Title
Minutes
prepared by Liz Angelino