TOWN
OF PROVINCETOWN
Public Library
Board of Library Trustees
Minutes of Meeting November 21, 2005
Meeting held at Provincetown Public Library, 356 Commercial St.
Members Present: Marcia Fair, Chair; C.J. Noyes, Secretary, Paul Benatti, Mick Rudd.
Others Present: Library Director Debra
DeJonker-Berry
Members of the Public: James Cole, Cathy Metzger
Call to Order: Marcia Fair called the meeting to order at 7:15pm
Public Statements:
There was none.
2.
Minutes: Mick Rudd moved and Paul Benatti seconded
the motion to accept the minutes of October 24, 2005 as amended. The vote was 4-0 in favor.
Agenda:
Mick Rudd moved and Paul Benatti seconded the motion to accept the
Agenda as presented by Marcia Fair. The
vote was 4-0 in favor.
Chair’s
Report
Election of Vice
Chair: Marcia Fair announced that Sandy Fay has
resigned as Vice Chair and read aloud her letter of resignation. Marcia then read aloud a letter she prepared
to send to Sandy on behalf of the Trustees that acknowledges the many tremendous
contributions Sandy has made as a Library Trustee and Supporter. Marcia asked for nominations for a
replacement Vice Chair of Library Trustees.
MOTION:
Paul Benatti moved and Cj Noyes seconded the motion to nominate Mick
Rudd as Vice Chair of Library Trustees.
The vote was 3-0 in favor. Mick Rudd abstained.
Scheduled
Meetings: Marcia stated that the public notice announcing the Library
Trustee opening has been posted. The
Board of Selectmen will hold a joint meeting with the Library Trustees on
December 5th at 5:45pm to review applicants for the existing Library
Trustee opening.
2007 Department Goals &
Objectives: Marcia asked the
Trustees to review and provide any input into the 2007 Department Goals &
Objectives. She asked Deb if she plans
to continue the Bi-annual Survey. Deb
said yes but she will need help. Marcia highlighted a few minor changes. One new item added to the Goals &
Objectives had to do with a possible cultural language program. Deb is contemplating submitting a Letter of
Intent, due December 1, for a Cultural
Language
Grant for Adults and Children.
MOTION: Mick
Rudd moved and Paul Benatti seconded the motion to approve the amended 2007
Goals & Objectives. The vote was
4-0 in favor.
Policies &
Procedures: Marcia asked Deb to update the Trustees
regarding CORI checks. Deb said that
Ted Meyers, Chief of Police, has agreed to perform CORI checks of Library
staff. Paul Benatti added that maiden
names and social security numbers of staff members should also be submitted for
more accurate CORI checks.
Lipton Cup: Marcia
asked Mick Rudd to update the Trustees regarding the Lipton Cup. Mick recapped an email sent to him by Bill
Schneider, Tourism Director, in which Bill confirmed that the Board of
Selectmen approved the Visitors Service Board’s (VSB) recommendation to fund
the relocation of the Lipton Cup to the Library. Bill has prepared procurement forms to be signed by the Town
Manager that authorize the building of the display case by Adam Levinson at
Truro Designs and the installation of a security system by Intercity
Alarms. Deb added that she wants to use
monies from the Library Building Fund to expand the security alarm to cover the
entire library building. Mick continued
by saying that the Board of Selectmen has also approved a town wide celebration
of the move which has been scheduled for June 14 (the anniversary of the Town’s
incorporation).
Belfry Update: Marcia
reported that the Belfry will be moved by the DPW onto the new 20 x 20 concrete
pad on November 29th. Marcia
asked Deb to recap the November 16th planning meeting. Deb said they
she, Marcia, Tony Lemme and Bill Ingraham met with Dave Neal and Joe Breit from
the Barnstable County House of Corrections.
Shortly after the Belfry is moved, the plan is for the DPW to grade and
apply hardener to the ground. The DPW
will rent a 50-ft cherry picker. Joe
Breit and a crew of at least two men will use the cherry picker to work on
sealing the exterior of the Library building.
Barnstable County inmates will return to paint the exterior of the
building in late spring when the paint is more likely to hold.
With
respect to the front walkway, Deb reported that the DPW reviewed the sketches
from Coastal Engineering and, because the walkway is only temporary, deemed
that it will not be necessary to pull a building permit. Marcia asked the Trustees if they were
comfortable moving forward without a permit.
Paul said he thought it might be better to have a permit but didn’t
think it was cause for legal concern.
However, he thought the insurance company should be made aware of
it. Mick said he felt it would be a
good idea to have the permit.
MOTION: Mick
Rudd moved and Paul Benatti seconded the motion that the Library Director send
an email to David Guertin requesting him to inform the Building Commissioner of
the walkway the Trustees want to install in front of the Library. The vote was 4-0 in favor.
Building Fund:
Marcia directed the Trustees’ attention to the Gift Report and Cash
Report located in their information packets.
Marcia mentioned that the Holiday Solicitation letters have been sent
out and believes contributions will result in an influx of gifts in
December.
Director’s
Report
FY07 Budget:
Deb directed the Trustees’ attention to the 610 Library Budget
spreadsheet for FY07. Deb explained
that due to the Town deficit, she has been told not to ask for any budget
increases. Deb reviewed the budget with
the Trustees and showed how she kept it flat for FY07.
MOTION: Mick
Rudd moved and Paul Benatti seconded the motion for the Library Trustees to
support the 610 Library Budget for FY07 as presented by Deb DeJonker-Berry,
Library Director. The vote was 4-0 in
favor.
Personnel Report: Deb described the need for a part-time
custodian to provide supplemental coverage. Although the Library already has a
full-time custodian assigned, the larger size of the new Library and the
growing influx of daily visitors/tourists using the facility make it
unreasonable for one custodian to handle without excessive overtime/comp
time. Deb contacted Sandy Turner to
request that an additional eight hours per week of On-Call custodial coverage
for weekends be funded via the DPW budget.
Unfortunately, due to budget constraints, the request cannot be
accommodated. Discussions ensued among
the Trustees about the possibility of securing funding from the Visitors
Service Board (VSB) since many tourists visit the Library and use the
restrooms.
MOTION: Paul
Benatti moved and Cj Noyes seconded the motion for the Library Trustees to
request the VSB consider funding from the municipal portion of their budget, a
part-time (8 hrs per week) On-Call Custodian for the next fiscal year. The vote was 3-0 in favor. Mick Rudd abstained.
Building Report: Deb said she continues to work with
Scanlan to fix the doors and the leaking windows. The potential issue with the sprinkler system and slope of the
ceilings turned out not to be a problem and the matter has been resolved.
Rose
Dorothea: Deb dropped off the
sails of the Rose Dorothea to be fire-proofed.
Tours/Events: Deb testified at a recent public forum
held by the Joint Committee for Tourism, Arts and Cultural Development. Deb’s testimony emphasized the importance of
grants and how grants can often lead to increases in donations and types of funding from the local government,
etc. The committee was also given a
tour of the Library.
A
tour, arranged by the Town’s Tourism Director Bill Schneider, was given to a
group of Bus Tour drivers.
The
Gay/Lesbian/Transgender Exhibit on tour from the San Francisco Public Library
is scheduled to arrive on May 16, 2006.
New
Business: The Library will be closed Thursday through
Sunday, November 24 through 27, for the Thanksgiving holiday. The Library will also close at 5:00pm next
Thursday, December 1st for a Town-wide Staff recognition event.
Other Business and
Correspondence: In a conversation regarding the Lipton cup,
Bill Schneider, Tourism Director, mentioned the possibility of getting
Unilever, the owner of the Lipton brand, to sponsor events/items/publicity to
showcase the Lipton Cup.
Next Meeting:
The next meeting is scheduled for Monday, December 5, 2005 at 6 p.m. in
Caucus Hall, Town Hall, 260 Commercial Street.
The next meeting to follow is scheduled for Monday, January 23, 2006 at
7:15 in the Library.
Adjournment:
Paul Benatti moved and Mick Rudd seconded the motion to close the
meeting at 8:47pm. The vote was 4-0 in
favor.
These
minutes were approved by a vote of the Provincetown Library Board of Library
Trustees members present at their meeting on ________January 23,
2006_____________.
Respectfully
submitted:
_______Carol
Noyes______________
______Secretary___________
Library
Board of Library Trustees signature Title
Minutes
prepared by Liz Angelino, On-Call Secretary