TOWN OF PROVINCETOWN

Public Library

Board of Library Trustees

Minutes of Meeting April 21, 2005

Meeting held at Provincetown Public Library, 356 Commercial St.

Members Present: James Cole, Chair; Marcia Fair, Vice-Chair; C.J. Noyes, Secretary, Sandy Fay, Anita Berman

Others Present: Debra DeJonker-Berry, Library Director

Mick Rudd, member of the public

Call to Order: James Cole called the meeting to order at 7:00pm

Minutes: Marcia Fair moved and Sandy Fay seconded the motion to approve the April 11, 2005 minutes as submitted. The vote was 4-0 in favor. Anita Berman, who was not present on April 11, abstained.

Policy Review: The Board considered and discussed a draft meeting room and facility use policy and scheduling request form. The Community Special Event Policy will be edited as agreed and presented at the next meeting for passage.

Other Business & Correspondence: Mick Rudd publicly congratulated the members of the Board and the Library Director for completing the building project. Marcia Fair wrote a letter to Phil Roderick to thank him for the flowers he sent over to the Library on April 11, following his wife Joanne"s funeral. She announced that the previously announced $100,000 gift by an anonymous donor, is restricted for the completion of the Lower Level but will carry the naming opportunity for the Arts and Literature Room.  A temporary sign with the individual's choice of name will be in place for the Grand Opening. . . . . Debbie reported that the first two days of operation have gone smoothly. The Lower Level is fairly well secured. Marcia commented on how wonderful the press has been for the opening.

Next Meeting: The next meeting is scheduled for Monday, April 25 at 5:00 at Provincetown Public Library.

Adjournment: Sandy Fay moved and Anita Berman seconded the motion to adjourn at 8:08pm. The vote was 5-0 in favor.

These minutes were approved by a vote of the Provincetown Library Board of Library Trustees members present at their meeting on ______April , 2005__________________________.

Respectfully submitted:

_______Carol J. Noyes___________ _______Secrectary_________

Library Board of Library Trustees signature Title

Minutes prepared by Sheila McGuinness, On-Call Secretary