TOWN OF PROVINCETOWN

Public Library

Board of Library Trustees

Minutes of Meeting June 14, 2004

Meeting held in the Provincetown Town Hall

Members Present: James Cole, Chair; Marcia Fair, Vice-Chair; C.J. Noyes, Secretary, Arthur Pike, Anita Berman,

Others Present: Debra DeJonker-Berry, Library Director

Sandy Fay, member of the public

Call to Order: James Cole called the meeting to order at 5:30 pm.

Public Statements: There were none.

Minutes: None

Chairman’s Report: There was none.

Director’s Report: Debbie reported that she had the Grant Application to the Massachusetts Historical Commission in the amount of $86,890 for funding towards completion of Phase III, Repair and Restoration of the Exterior. Specifically, funding for work on the entire front facade of the building. Once this is completed, work remaining to be done on the exterior will include painting, some clapboard repair and the restoration of the belfry. This grant is a 50% local cash match, therefore the library Trustees must vote to increase their fundraising commitment in the amount of $86,892.

Arthur Pike moved to accept the new total of our fundraising target, by adding the $86,892 to that total and ..Marcia Fair seconded. The vote was 5-0 in favor.

Deb also, reported that due to the weather reports the Book Sale this week has been cancelled.

Vote; 5-0

Building Committee: there was none.

Capital Campaign Committee: Marcia Fair reported that she is pleased to let us know we have in hand a pledge of $100,000 to name the Children’s Library. Until August when an announcement will be made, the donor shall remain Anonymous. At that time a press release will be issued and the donor’s name revealed. We expect to receive an initial payment within the next month.

Other Business and Correspondence: we are waiting to participate in a joint session with the Board of Selectman to fill the election vacancy on our Board.

Next Meeting: The next meeting is scheduled for Wednesday, June 16 at 5:15pm

In the Conference Room of the Police Station.

Adjournment:

Marcia Fair moved and Arthur Pike seconded the motion to adjourn at 5:45pm. The vote was 5-0 in favor.

Jim Cole calls us to order at 6:04 pm.

Following a presentation of the application of Sandy Fay, and the roll call vote of the BOS, we are asked to vote by roll call.

Vote was 5-0 in favor to elect Sandy Fay to the Library Board of Trustees, the BOS was also unanimous.

Adjournment: Marcia Fair moved and Cj Noyes seconded to adjourn at 6:06pm. The

Votewas 5-0 in favor.

These minutes were approved by a vote of the Provincetown Library Board of Library Trustees members present at their meeting on __June 16, 2004______________________________.

Respectfully submitted:

_____Carol J. Noyes_________ _____Secretary____

Library Board of Library Trustees signature Title

Minutes prepared by Cj Noyes, Secretary