TOWN OF PROVINCETOWN
Public Library
Board of Library Trustees
Members Present: James Cole, Chair; Marcia Fair, Vice-Chair; Arthur Pike, Secretary pro tem; Maghi Geary; Anita Berman, Secretary (joined in at 5:30 pm)
Members Absent: none
Others Present: Debra DeJonker-Berry, Library Director; C.J. Noyes, a member of the public; (Sheila McGuinness, On-Call Secretary, joined in at 6:30 pm)
Call to Order: James Cole called the meeting to order at 5:22 pm.
1.
Public Statements: There were none.
2.
Minutes: Marcia Fair moved and Arthur Pike
seconded the motion to accept the minutes of February 19, 2003 as
distributed. The vote was 4-0 in
favor. Marcia Fair moved and Arthur
Pike seconded the motion to accept the minutes of February 26, 2003 as
edited. The vote was 3-0-1 (Maghi Geary
had been absent on February 26).
3.
Review Progress on Library Building
Project:
Debra DeJonker-Berry called attention to
the Construction Documents Estimate, date April 10, 2003, in particular the
bottom-line cost figure of $3,110,113.
She noted that the estimates for the three add alternates are still to
come. At present , it appears that on
June 9, 2003, the Board of Selectmen could sign a workable contract for
rebuilding the Heritage building.
The Director then gave a summary of her
meeting earlier today with representatives of Perry Dean Rogers/Partners and
with representatives of Provincetown's Department of Public Works. The DPW expects to complete, if possible,
some sub-tasks needed for the rebuilding before a walkthrough with the new
bidders.
The director also reported that some
additional funds will be required to cover the new costs incurred by the
architects and estimators with the downsizing needed to achieve a biddable
contract for Provincetown. She pointed
out that David Guertin will review these charges, and then he will submit them
to our Board of Library Trustees for approval.
It appears that these additional charges can be covered through the
Selectmen's allocation.
Debra also noted that the Massachusetts
Board of Library Commissioners have granted an extension of time into June 2003
for the Selectmen to sign the contract.
Discussion followed on the details of the current project spreadsheet
provided by Sandra Turner of the DPW.
Debra also noted that on April 14, 2003 she would present to the Board
of Selectmen their requested update on the Library Project.
4.
Capital Campaign Update:
Marcia Fair reported that the funds now
raised by the Campaign total $439,000.
She also outlined the several kinds of mailing that will go out in May:
to property owners, to the complete Campaign database, to new voters, and an
insert in the Banner for May 22.
Marcia outlined the anticipated
fundraisers for this season. On May 9,
John Twomey is hosting a dinner evening with entertainment by Bobby Weatherbee
at $50 per person. On May 28, the
Library's Supporters are hosting a party at the Porch Bar at $10 per
person. Work is going forward on a
poetry reading by Mary Oliver in June.
On August 15, a fundraiser will take place at the Packard Gallery. A Vintage Jewelry Sale is set for August,
31, with organization by Gerry Brennan and Beth Chapman. There may be three additional fundraisers in
the fall.
5.
Other Business:
Debra
DeJonker-Berry will write a press release for art exhibits on the stairwell
display
wall. In light
of Town Meeting’s passage of an article against the Patriot Act, she will draft
policies and procedures to discuss at the next meeting. Debbie reported some
difficulties among CLAMS libraries and requested that the Boards allow her to
make changes as necessary. By consensus, the Board agreed to trust her
discretion. She asked for input on how to handle a difficult situation with a
library patron known to the Board. By consensus the Board advised her to give
the patron a one-month probationary period to be in the library, but not to
have borrowing privileges.
Next Meeting: The next meeting is scheduled for
Monday, May 5, 2003 at 5:15 pm in the Library.
Adjournment:
Marcia Fair moved and Maghi Geary
seconded the motion to adjourn at 6:50 pm.
The vote was 5-0
in favor.
These minutes
were approved by a vote of the Provincetown Library Board of Library Trustees
members present at their meeting on May 5, 2003 .
Respectfully
submitted:
Anita Berman Secretary .
Library Board of
Library Trustees signature Title
Minutes prepared
by Arthur Pike and Sheila McGuinness, On-Call Secretary