Minutes of Meeting March 24, 2003

Meeting held in the Provincetown Police Station

Members Present: James Cole, Chair; Marcia Fair, Vice-Chair; Arthur Pike, Secretary pro tem; Maghi Geary (joined at 5:23 pm)

Members Absent: Anita Berman

Others Present: Debra DeJonker-Berry, Library Director

C.J. Noyes, a member of the public

Call to Order: James Cole called the meeting to order at 5:17 pm.

1. Public Statements: As a member of the public, Jim Cole thanked everyone for recent support shown to his household.

2. Minutes: There were none.

3. Building Committee: Debbie De Jonker-Berry reviewed the revised and final building plans showing no exit on the north wall, no meeting room, but a quiet reading room, storage and a staff room. She described the architect’s timeline, which includes opening the bids on 5/22/03. She is working with architect Warren Van Wees to provide information to MBLC regarding the delay. Jim Cole acknowledged Debbie’s good planning work.

4. Chairman’s Report: Debbie De Jonker-Berry reported on state budget cuts and suggested letters be sent. She said the Elder Services program is being moved off Cape and will affect two 20-hour/week employees. By consensus, the trustees decided to write individual letters. Arthur Pike will write a letter to the governor and to Elder Services. Debbie, Marcia Fair and possibly Arthur will attend Library Legislative Day in Boston on April 2, 2003. Debbie also discussed the Resolution to Defend the Bill of Rights, which will be presented at the upcoming Annual Town Meeting.

Marcia Fair moved and Maghi Geary seconded the following motion: Regarding the article coming before Town Meeting on April 7, 2003, we support the preamble of the Resolution to Defend the Bill of Rights with the specific support of section 4, “That the Town instruct the Library not to divulge information concerning books and magazines read by Library patrons to any authorized agency.” Further, we ask the Town Clerk to send a copy of our statement to Congress. The vote was 4-0 in favor.

5. Capital Campaign Update: Marcia Fair will soon be updating two new members, Gerry Brennan and Nancy Sirvernt, on the capital campaign plans. Arthur Pike reported on the John Twomey benefit which will soon be scheduled, a $50/ticket dinner with entertainment by Bobby Weatherbee. John will provide the food, Maghi will provide the flowers. Marcia said that Carol Westcott has asked Mary Oliver to have a benefit reading, and Anne Packard is planning an 8/15/2003 gallery event. Also, Marcia said a mailing and a newspaper insert will go out in early May.

6. Library Director’s Report: Debbie said she is working on a draft of the Internet Fair Use Policy for presentation at a future meeting. She said the new equipment from the Gates Grant has arrived and Gates staff are planning two all day training sessions on May 19 & 20, 2003. She requested permission to close the library on those days.

Marcia Fair moved and Maghi Geary seconded the motion to close the Library May 19-20, 2003 for the Gates Grant computer training. The vote was 4-0 in favor.

Debbie reported that Karen MacDonald has written a Library Services and Technology grant proposal for $10,000 to support computer literacy for children aged 4-8 years. Sabrina Mark is leading a poetry workshop for children at the library. Debbie also reported that the preservation assessment has noted improvements in protecting the collection through the use of UV sleeves over the fluorescent bulbs. Debbie has begun the process of getting applications for the Art Exhibit Wall for a lottery in June.

Debbie reported that Town Hall wants to move the Building Fund from the brokerage to Seamen’s Bank. By consensus, the Board asked her to instruct Town Hall to make the change.

7. Other Business: Marcia Fair suggested meeting to discuss the cost estimate from Daedalus when it is received.

Next Meeting: The next meeting is Monday, March 31, 2003 at 5:15 pm in the Police Station Conference Room.

Adjournment: Maghi Geary moved and Marcia Fair seconded the motion to adjourn at 6:27pm. The vote was 4-0 in favor.

These minutes were approved by a vote of the Provincetown Library Board of Library Trustees members present at their meeting on May 27, 2003 .

Respectfully submitted:

Carol J. Noyes Secretary .

Library Board of Library Trustees signature Title

Minutes prepared by Sheila McGuinness, On-Call Secretary