Minutes of Meeting February 26, 2003

Meeting held in the Provincetown Police Station

Members Present: James Cole, Chair; Marcia Fair, Vice-Chair; Arthur Pike, Secretary pro tem

Members Absent: Anita Berman, Secretary; Maghi Geary

Others Present: Debra DeJonker-Berry, Library Director

C.J. Noyes, a member of the public

Call to Order: James Cole called the meeting to order at 5:20 pm.

1. Public Statements: There were none.

2. Minutes: There were none.

3. Review Progress on Library Building Project: Debra DeJonker Berry reported on discussions with Anne Larsen of MBLC who felt the revised library design was inadequate pertaining to bathrooms, ADA, the large print and periodicals area, etc. She felt that to eliminate the meeting room and use it as an adult reading room was fine. Debra presented revised plans that address MBLC’s requirements. The plans include program space on the lower level, first floor, second floor, and mezzanine. The Board agreed to eliminate as an add alternate the casework which was the first add alternate.

Marcia Fair moved and Arthur Pike seconded the motion to approve the plan as presented, subject to a confirmed cost estimate, with the following add alternates: 1. $60,000 for the mezzanine; 2. $90,000 for the lower level; 3. $44,000 for mezzanine doors and glazed wood framing. The vote was 3-0 in favor.

Marcia Fair presented a Capital Building Campaign update which will be sent to MBLC showing $150,000 additional monies to be raised to fund the add alternates.

Marcia Fair moved and Arthur Pike seconded the motion to approve the plan in

draft or revision to use as one option to meet the MBLC funding requirements. The vote was 3-0 in favor.

Debra DeJonker-Berry will ask the Town Manager to ask the Board of Selectmen to consider the sale of the Freeman Street Building as another option. She also spoke to the MBLC’s interest in this project; it is important to them.

4. Other Business: Debra recapped the meeting with the Finance Committee, highlighting their points with regards to revenue producing projects. The Board agreed to go to next year’s meeting with responses. Marcia Fair spoke to the importance of focussing on statistics that support the fundraising efforts. Jim Cole recapped a phone call from a Town business owner stating that the Crown & Anchor offered the use of their space for a Library fundraiser to benefit the Library Building Fund.

Marcia Fair moved and Arthur Pike seconded the motion to send a thank you note saying that should an occasion arise, the Board will call them. Also, that the Board would be happy to consider a proposal from the Crown & Anchor to produce a fundraising event. The policy will be included in the note.

Debra mentioned that the Board of Selectmen is exploring potential use of the Freeman Street building as office space during a renovation of Town Hall. She also stated that the Barnstable County Probate Court has approved the Library Trustees' petition to facilitate the release of the deed restriction which required that the building be used as a library. On another subject, Debra stated that the Board of Selectmen has appointed a task force to address the use of the John Henry Estate funds, and that she will be attending that meeting.

Next Meeting: The next meeting is to be announced.

Adjournment:

Arthur Pike moved and Marcia Fair seconded the motion to adjourn at 7:00.

The vote was 3-0 in favor.

These minutes were approved by a vote of the Provincetown Library Board of Library Trustees members present at their meeting on April 10, 2003 .

Respectfully submitted:

Arthur L. Pike Secretary pro tem .

Library Board of Library Trustees signature Title

Minutes prepared by Sheila McGuinness, On-Call Secretary