TOWN OF PROVINCETOWN
Public Library
Board of Library Trustees
Members Present: James Cole, Chair; Marcia Fair, Vice-Chair; Arthur Pike
Members Absent: Anita Berman, Secretary; Maghi Geary
Others Present: Debra DeJonker-Berry, Library Director
David Guertin, DPW Director
C.J. Noyes, a member of the public
Call to Order: James Cole called the meeting to order at 5:15 pm.
1.
Public Statements: There were none.
2.
Minutes: There were none.
3.
Project Update: Jim Cole formally thanked David Guertin
for the DPW’s assitance in clearing the building and with rubbish removal.
David Guertin updated the Board on the
architects’ suggested cost savings measures. He noted that the $5 million
Daedalus bid has the most relevancy of the bids, and even with the architects’
suggestions, concluded that the bare bones project cannot be afforded. The
revised projected cost is $3.304 million and the budget $3.1 million. He
indicated three choices: to do the project regardless of cost; to fulfill the
commitment to the town by producing a modified, but still adequate, new
library; or to rebid the project taking the risk that none of the bids would
come in lower. Debra DeJonker-Berry indicated that the Board must seek to cut
$138,000 plus a percentage cushion, if the project is to go ahead at all. The
Board brainstormed other cuts to make without reducing the program allotment of
space. When it was determined that there were no changes to be made which would
save that much money, David Guertin suggested that the Board consider
eliminating the excavation of the basement level, possibly saving about
$200,000.
Arthur Pike moved and Jim Cole seconded
the motion to direct the Library Director to write a draft letter to the Board
of Selectmen stating the problem and the possible directions to take. The vote
was 3-0.
The Library Director will present the
information to the architect and ask for revised numbers.
4.
Other Business: Debra DeJonker-Berry updated the Board
on the problem with the aggressive patron she reported on last meeting. The
patron had not picked up the
certified letter
which was sent, so there may be no meeting with her, and she will not be
allowed back into the Library.
Marcia
Fair reported that Rosalyn Garfield presented her with a letter, received by
Mary Jo Avellar,
that contests the Board of Selectmen’s efforts to alter the use of the John
Henry estate. Marcia reiterated that the Library Board of Library Trustees did
not initiate the plan, but that the Library would be the grateful recipient of
the funds.
The
Library Director reported that the Friends of the Provincetown Library had
held a party to
show appreciation for the Library's many volunteers.
Next Meeting: The next meeting is scheduled for
Wednesday, February 19 at 5:15pm in the Conference Room of the Police Station.
Adjournment:
Marcia Fair moved and Arthur Pike
seconded the motion to adjourn at 7:08 pm. The vote was 3-0 in favor.
These minutes
were approved by a vote of the Provincetown Library Board of Library Trustees
members present at their meeting on February 19, 2003 .
Respectfully
submitted:
Arthur L. Pike Secretary
pro tem .
Library Board of
Library Trustees signature Title
Minutes prepared
by Sheila McGuinness, On-Call Secretary