TOWN OF PROVINCETOWN
PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MEETING MINUTES OF MARCH 26, 2002
Meeting held at the Provincetown Police Station
Members
present: James
Cole (Chair), Marcia Fair (Vice-Chair),
Arthur Pike, Maghi Geary (Secretary);
Anita Berman [arrived soon after meeting began].
Members
absent: none
Others
present: Debra
DeJonker-Berry (Library Director); Sally Rose (Banner)
The Chair called the meeting to order at 7:04
PM.
1. Public Statements: None
2. Minutes: Maghi Geary moved to
accept the minutes of March 13, 2002.
Arthur Pike seconded. It was so
voted, 4-0. [Anita Berman joined the
meeting after the vote].
3. The Director reminded the Trustees that
there will be tour of the Center Street building at 10 AM on Thursday, March
28, 2002.
4. Town Meeting:
a. Arthur Pike noted that the phone tree for
calling supporters of STM 8 is in place, with 20 volunteers who have agreed to
telephone those likely to vote YES.
b.
Anita Berman gave a brief report about the Town Meeting Forum sponsored
by the Council on Aging.
c.
Marcia Fair reported that the current Campaign Fund total is about
$305,000.
d.
James Cole and Marcia Fair outlined the points that they intend to make
in their opening remarks at Special Town Meeting, after Article 8 is
introduced.
5. Other Business:
a.
The Chair noted that there is a meeting with the Finance Committee at 4
PM, on March 28, 2002, in the Judge Welsh Room.
b.
In anticipation of the meeting with FinCom, there was discussion about
possible expansion of the budget information in the Independent Review. Marcia Fair moved that the Trustees ask
Butler Bennett Architects for such expansion.
Anita Berman seconded, and it was so voted 5-0.
c.
Anita Berman reminded the Trustees that Seamen's Bank has committed
financial support for an opera benefit for the Library this Summer. Discussion indicated that a Thursday night
might work best this year. Anita will
pursue a schedule for the benefit.
d.
Marcia Fair reported that she and the Director, together with the
Director of Public Works, have drawn up a Project Timeline, outlining the
construction schedule and the accompanying borrowing schedule needed to
complete the New Library Project. This
Timeline will be available Monday night at Special Town Meeting.
e.
The Director noted that the Library, as an abutter, has received a
registered letter concerning a Licensing Board hearing for the Squealing Pig
restaurant, allowing an entertainment change to bring in up to 5 performers. Discussion indicated that the Trustees are
not opposed to the change in number of entertainers, but concerns were raised
about noise during open hours at the Library.
Maghi Geary moved that the Director send a letter for the hearing,
making the request that entertainment not occur during Library open hours. Marcia Fair seconded, and it was so voted
5-0.
f.
The Director requested that at the next Board meeting the Trustees
should discuss the establishment of a Policy on the Library's Website.
g.
The Chair read a letter from Barbara Rushmore, who wishes to donate and
plant a mimosa tree near the Freeman Street exit door. Discussion indicated that such a tree would
not work well in the designated space.
Arthur Pike agreed to draft a response for the Chair, indicating that
the Trustees are appreciative of the gesture to plant, but that the Trustees
cannot accept the offer of the mimosa tree for the space where lilies are
already a successful planting.
h.
The Director noted that the Trustees need to find another on-call
secretary. She urged the Trustees to
provide her with suggested names.
i.
The Trustees agreed that the Director should post possible meetings for
7 PM on each of the first three nights of Special Town Meeting, Monday through
Wednesday, April 1-3, 2002, in case any emergency business might require
attention.
j.
Discussion ensued about rapid action following Town Meeting, in order to
keep our Library Project momentum going.
Marcia Fair moved that, in anticipation of passage of Special Town
Meeting Article 8, the Board of Library Trustees now make a request that the
Board of Selectmen sign the grant contract with the State at the next regular
meeting of BOS. James Cole seconded,
and it was so voted 5-0.
6.
Adjournment:
The Chair declared the meeting adjourned at 8:23 PM.
………………………………………………………………………………………………
These
minutes were approved by a vote of the Provincetown Library Board of Library
Trustees
members present at their meeting on , 200 .
Respectfully
Submitted:
____________________________________ ________________________
Board
of Library Trustees Signature Title
Maghi Geary,
Secretary