REGULAR MEETING

PROVINCETOWN HOUSING AUTHORITY

Wednesday, September 28, 2005

 

A regular meeting of the Provincetown Housing Authority was called to order by

Margaret Carroll-Bergman, Chair, on Wednesday, September 28, 2005 at 5:17 p.m. in the Maushope Common Room at 44 Harry Kemp Way, Provincetown, Massachusetts.

 

PRESENT:                Margaret Carroll-Bergman, Chair

                        Arturo Alon, Treasurer

                        Nancy Jacobsen, Commissioner

                        George Bryant, Commissioner, (arrived late)

                        Patrick J. Manning, Executive Director & Recording Secretary

 

ABSENT:

 

AGENDA:  M. Carroll-Bergman asked that the agenda be amended to include an Executive Session regarding the Cumberland Farm parcel with Town Manager, Keith Bergman.

            Motion by A. Alon to approve agenda with amendment as requested, seconded by             N. Jacobsen.        

                                                                                    VOTED: Unanimous by                                                                                                        Commissioners present to approve                                                                                   agenda with amendment as                                                                                                             requested by M. Carroll-Bergman.                                                                               

PUBLIC STATEMENTS:  None.

 

APPROVAL OF MINUTES: 

                        Motion by A. Alon to approve Minutes of Regular Meeting of August 31, 2005 as presented, seconded by N. Jacobsen.

                                VOTED: Unanimous to approve                                       Minutes of August 31, 2005 as                                       presented.

                     

FINANCIAL REPORT:

                 Motion by A. Alon to approve Financial Report for August 2005 as presented, seconded by N. Jacobsen.

                               VOTED:  Unanimous by                                                                         Commissioners present to approve

                                                                        Financial Report for

                                                                        August as presented.

 

Commissioner George Bryant present            

 

 

DIRECTOR’S REPORT:

I.              DHCD:

         A. Subsidy Payments--Monies still due for 2003 and matter to remain on

         Agenda until paid in full.  No subsidy due for 2004 as accounts receivable

         covered operational expenses. E.D. informed Board that MassNAHRO is                  lobbing DHCD to pay owed subsidies and increase current subsidy level that          has not been increase in 2 years.

         G. Bryant asked if PHA is audited. E.D. informed Board that the State Auditors          office audits small Housing Authorities every 2 years with a 6 month window of          2 year date. E. D. reminded Board that the State Auditors had just completed an      audit in July 2005 and reported no findings nor recommendations. G. Bryant          asked what audit inspected. E. D. informed Board that their August packets          included the final report from the State Auditor’s Office. The audit involves;          financial, operations, operating according to DHCD and State regulations and    law, unit inspections and interviews with tenants and staff.

 

 

II.  MAUSHOPE:    

          A.   Census is 24 of 24.

          

III. FAMILY HOUSING:

         A.  DHCD Inspection--Still following up with tenant.  She has made minimal

         progress in cleaning property as required.

 

          B.  Up-Date on Tenant Complaint--ED still working with PHA Attorney to

         bring eviction proceedings. Tenants involved will file a Grievance and the                Grievance Panel will be convened.               

 

         C.  Septic Failure--It is still unclear when, or if, the Town plans for Phase II of

         sewer system. E.D. has been in contact with Town Health Agent and requested            information regarding temporary repairs till Phase II is determined to see          if property is included in Phase II. Board has approved a contract with Billy          Rogers for necessary work.  Rogers will be working in conjunction with State.

         D.  Census is 9 of 9.

            .

 

IV.  FOLEY HOUSE

         A. Eviction Up-date—The attorney for tenant has requested an out of court          settlement. PHA attorney has rejected request in order to have a court          sanctioned mediation agreement.

               

         B.  Census is 10 of 10.

                

V.  OTHER

         A.  ED Contract--ED contract awaiting finalization of retirement package.

 

         B.  Barnstable County Retirement—ED awaiting response of submitted             documentation to AG Office.

 

         C. Secretary – ED discussed request of paid sick leave for secretary. Board          reviewed request submitted by Secretary. ED recommended paid sick leave.

                  Motion by A. Alon to approve paid sick leave for secretary, seconded by                       N. Jacobsen.

                                    VOTED: Unanimous to approved                                     paid sick leave for Secretary

  

 

 OLD BUSINESS:

            A.  Creek Road--Status quo.

 

            B.  Affordable Housing Trust Fund—A. Alon informed the Board that the                         Provincetown Local housing Partnership would like to schedule a Joint                          Meeting with the PHA Board to discuss funding from the AHTF FOR AN                     Affordable Housing Specialist. A. Alon informed the Board that the next                     PLHP meeting would be Friday, October 21 at 9am.

                  Motion by M. Carroll-Bergman to schedule a Joint Meeting with the                        Provincetown Local Housing Partnership on Friday, October 21, 2005 at                            9am to discuss the need for an Affordable Housing Specialist and the                         possible funds available from the AHTF.

 

                                    VOTED: Unanimous to schedule a                                     Joint Meeting with the                                                  Provincetown Local Housing                                        Partnership on Friday,

                                    October 21, 2005.

 

                  Motion by A. Alon to adjourn to Executive Session for the purpose of                        meeting with Town Manager regarding litigation and Cumberland Farms                       Land, to re-adjourn to Regular Meeting immediately follow, seconded by                       N. Jacobsen,

                                    VOTED: Unanimous to adjourn to                                     Executive Session at 5:35 with                                       Regular Meeting to reconvene                                              immediately following.

 

Executive Session adjourned, Regular Meeting reconvenes at 5:45pm.

        

     

            C. Tax Title Properties---Status quo.  

                               

            D.  State Appointee--Still pending approval by State.

            

            E.  Cumberland Farms--Discussed previously in Executive Session.

                               

             F.  951R Commercial Street—Status Quo.

           

            G.  Community Preservation Committee—N. Jacobsen informed Board that          CPC member, Tim Hazel has been assigned to PHA regarding the Letters                   of Intent submitted to the CPC by PHA.

 

NEW BUSINESS:  M. Carroll-Bergman requested that the Board schedule election of Officers. Board instructed ED to have Election of Officers on the next agenda.

 

APPROVAL OF VOUCHERS:       

Board reviewed check registry and checks presented for signature. A. Alon identified that the check register did not identify checks by numbers and requested a corrected register be obtained from Bookkeeper. ED will obtain and mail to Board.

         Motion by A. Alon to approve vouchers as presented, seconded by

N. Jacobsen.

 

                                    VOTED:  Unanimous to approve

                                     vouchers as presented.

 

The next Regular Meeting of the Board was set for Wednesday, October 26, 2005 at 5:15 p.m.  in the Common Room at Maushope. 

 

There being no further business a motion by A. Alon to adjourn  was made.  Unanimous to adjourn at 6:20 p.m.

 

Respectfully submitted,

 

Patrick J. Manning

Recording Secretary