REGULAR MEETING

PROVINCETOWN HOUSING AUTHORITY

Wednesday September 1, 2004

 

A regular meeting of the Provincetown Housing Authority was called to order by

Margaret Carroll-Bergman, Chair, on Wednesday September 1, 2004 at

5:17 p.m. in the Maushope Common Room at 44 Harry Kemp Way, Provincetown, Massachusetts.

 

PRESENT:                Margaret Carroll-Bergman, Chair

                        Teri Nezbeth, Vice-Chair

                        Arturo Alon, Treasurer

                        Nancy Jacobsen, Vice-Treasurer

                        Patrick J. Manning, Executive Director

                       

ABSENT:            None

 

AGENDA:            Motion by T. Nezbeth to approve agenda as presented, seconded by

                        A. Alon.   

                                                                                    VOTED: Unanimous to approve                                                                                          agenda as presented.

 

PUBLIC STATEMENTS:  

A Family Housing tenant appeared before the Board regarding concerns about a neighboring Family Housing tenant. She told the Board that despite discussion of the problem with the E.D. she feels her concerns have not been adequately addressed and requests that the Board look into the matter. She provided written information documenting the problem.  The Board agreed that two Board Commissioners,

N. Jacobsen and A. Alon, would meet with ED to follow up on the matter.    

 

 

 

 

 

APPROVAL OF MINUTES: 

Board reviewed Minutes for meeting of August 4, 2004.  No corrections noted.

                        Motion by A. Alon to approve Minutes of August 4, 2004 as presented, seconded by T. Nezbeth.

                     

                                VOTED: Unanimous to approve                                       Minutes of August 4, 2004                                                                as  presented.             

 

FINANCIAL REPORT:

Board reviewed and discussed the Financial Report for July 2004.

                 Motion by A. Alon to approve financial report as presented, seconded by

N. Jacobsen.

                         

                                                                        VOTED:  Unanimous to approve

                                                                         Financial Report as presented.                             

 

 

DIRECTOR’S REPORT:

I.              DHCD:

         A.  Atrium Project- - Awaiting DHCD review and approval of ED’s request          for DHCD to assume PHA cost.

  

                  

         B.   State Subsidy Payments—ED continues to push State for 2004 subsidy

                payments. 

 

 

  II.  MAUSHOPE:    

         A.  Hot Water Tank:

         ED informed Commissioners that no new information received to date.

 

         B.  DHCD Unit Inspections:

         ED informed Commissioners that the one deficiency, loose toilet has been          corrected.       

              

         C.  Census is 23 of 24.

         Bank handling the estate of the deceased tenant has promised in writing to pay    all outstanding rents and late fees as soon as an executor for the estate is           appointed.

         ED continues to discussing moving with current Maushope residents who may          be potential candidates for wheelchair accessibility in the near future.

            

                 

 

III. FAMILY HOUSING:

         A.  DHCD Inspections

         The family unit found overly cluttered is being addressed by the tenant. ED and          maintenance have scheduled a follow-up inspection.

         

         B.  Census:  9 of 9.

 

 

IV.  FOLEY HOUSE       

 

         A.  Eviction Updates

         The tenant involved remains bound by the mediation contract approved by the          Court; appears to be doing well at this time.

           

          B. Census is 8 of 10.

          Several applicants are being screened for admission.

 

 

                

V.  OTHER:

 

         A.  ED Contract:

         Commissioners and ED agree to table pending information on retirement                   options and cost

 

         B.  Barnstable County Retirement Association:

         Commissioners requested ED to provide financial cost to PHA. ED to request              written information from Accountant.

 

 

 

OLD BUSINESS:

         A. Creek Road--  No new information. Until so matter to remain on the              agenda.

 

         B.  Affordable Housing Trust Fund--no further work has been done re. the

                Trust.

 

           C.  44 Harry Kemp Way Development--no further movement made on

                 possible development at site as building site recommended by engineer

                 would block the fire road.  Original site proposed by the Authority may be

                 financially unfeasible for development.  Matter to remain on agenda

                 pending further examination.

 

          D.  Tax Title Properties—no further information, matter to remain on agenda.

      

        

         E.  State Appointee—the Board has been unable to recruit a State appointed

         Board Commissioner and the position remains open.

              

 

         F.  Cumberland Farms --Devra Bailin of Cumberland legal department has

         provide a letter regarding the commitment of Cumberlands to PHA. ED will          continue with to follow-up.       

 

NEW BUSINESS:

         A.  Community Preservation Committee—M. Carroll-Bergman, PHA          representative to CPC will update Commissioners on all CPC meetings..

 

APPROVAL OF VOUCHERS:

Board reviewed check registry and signed checks presented for signature.

         Motion by T. Nezbeth to approve vouchers as presented, seconded by A. Alon.

                                    VOTED:  Unanimous to approve

                                     vouchers as presented.

 

The next Regular meeting of the Board was scheduled for Wednesday,

October 6, 2004 at 5:15 p.m. in the common room at Maushope.There being no further business a motion to adjourn was made by A. Alon, seconded by T. Nezbeth.  Unanimous to adjourn at 6:16 p.m.

 

Respectfully submitted,

 

 

Patrick J. Manning

Recording Secretary