REGULAR MEETING

PROVINCETOWN HOUSING AUTHORITY

Tuesday, January 6, 2004

 

A regular meeting of the Provincetown Housing Authority was called to order by

Margaret Carroll-Bergman, Chair, on Tuesday, January 6, 2004 at

5:20 p.m. in the Maushope Common Room at 44 Harry Kemp Way, Provincetown, Massachusetts.

 

PRESENT:                Margaret Carroll-Bergman, Chair

                        Teri Nezbeth, Vice-Chair

                        Pam Parmakian, Treasurer

                        Arturo Alon, Vice-Treasurer

                        Patrick J. Manning, Executive Director

                       

ABSENT:            None

 

AGENDA:            Motion by A. Alon to approve agenda as presented, seconded by

                        P. Parmakian.      

                                                                                    VOTED: Unanimous to approve                                                                                          agenda as presented.

 

PUBLIC STATEMENTS:   Beverly Spencer, Maushope Tenant Association Chair. Questioned on behalf of a number of Maushope tenants why double hung windows as opposed to sliding windows were to be used for the renovation to the Atrium. E.D. responded that funding source DHCD recommended double hung due to longevity and ease of operation open of double hung windows.

 P. Parmakian requested E.D. to take concerns of T.A. to DHCD.

 

APPROVAL OF MINUTES: 

                            Motion by A. Alon to approve minutes of December 3, 2003 Regular Meeting and December 17, 2003 Work Session and Executive Session, seconded by P.                Parmakian.

                    

 

                                VOTED: Unanimous to approve       

                                                     Minutes of December 3,                                                   2003 Regular Session and                                                         Minutes of December 17,                                                                              2003 Work Session and                                                           Executive Session.                        

 

 

FINANCIAL REPORT:

Board reviewed and discussed the Financial Report for November 2003.

P. Parmakian asked about “Routine Expenses” noted as $16,686.26.  ED to request answers from PHA Accountant.

 Board answered question regarding “Routine Expenses”-- this is amount spent in the month of the financial report.

                 Motion by A. Alon to approve the November 2003 Financial Report as presented, seconded by T. Nezbeth..

             

           

                                                                        VOTED:  Unanimous to approve

                                                                         November Financial Report as                                                                                presented.                             

 

DIRECTOR’S REPORT:

I.              DHCD:

         A.  Atrium Windows- - The paperwork to advertise the bidding process being                            prepared by architect. E.D to inform DHCD of T.A. concerns regarding                      double hung windows.

          

                      

        B.   FY2002 Subsidy Overpayment--Subsidy reimbursement still on hold

               pending formal written approval by State of exact amount owed.

 

II.  MAUSHOPE:    

         A.  Hot Water Tank—Item to remain on agenda until there is a final

               resolution regarding the matter of replacement. Probe and igniter of                

              current system failed this mouth and the parts where replaced at no charge.

 

         B. Apartment Fire Extinguishers—Apartment fire extinguishers have been                        installed at Maushope, Family Housing extinguishers to be installed at  

              inspection time.

 

         C.  Census is 23 of 24.  

                 

III. FAMILY HOUSING:

         A.  Lease Violation: E.D. informed Board that damage to unit floor will be paid

               for by PHA.

 

         B.  Water Bills: E.D. informed Board that new water rates resulted in high    

               water bills this          period. E.D. informed Board that 2 Family Housing units             

              appeared to be          extremely high (so high the water department actually called   

              the PHA to inquire if there          where undetected leaks.) PHA maintenance  

              inspected and found no leaks.

             E.D. has requested a Private Conference with the tenants of the 2 units    

             to discuss the issue.

 

         C.  Census:  9 of 9.

 

IV.  FOLEY HOUSE

           A.  Shelter + Care Grant Extension/Renewal—Paperwork does not need to                         be completed until April 2004 with documentation of increased operating                      costs.

 

           B.  Census is 10 of 10.  Four eviction processes are in the works.  Two tenants

                  have been served with a 30 Day Notice and two tenants have been served                          with court papers by the Sheriff.

                 

V.  OTHER

           A.  ED Contract – Negotiation to take place in a Special Executive Session.

 

 OLD BUSINESS:

            A.  Creek Road--Project remains “on hold”.

 

            B.  Affordable Housing Trust Fund—Work session scheduled for January                            21st  at 3:30 p.m...

 

            C.  44 Harry Kemp Way—No new action; item to remain on agenda.

 

            D.  Tax Title Properties—No further actions; item to remain on agenda.

 

            E.  State Appointee--Canvassing for the State Appointee to the

                 Board continuing.

 

            F.  Cumberland Farms—Devra Bailin has provided no further information.

 

APPROVAL OF VOUC HERS:       

Board reviewed check registry and checks presented for signature.

         Motion by T. Nezbeth to approve vouchers as presented, seconded by P. Parmakian.

                                    VOTED:  Unanimous to approve

                                    vouchers as presented.

 

 

The next Regular Meeting of the Board was set for Wednesday, February 4, 2004 at

5:15 p.m.  in the Common Room at Maushope.

Motion by A. Alon that the Board go into Executive Session and will not re-adjourn to the Regular Session, seconded by P. Parmakian.  Meeting adjourned at 6:15 p.m..

 

Respectfully submitted,

Patrick J. Manning

Recording Secretary