TOWN OF
Chairman
Other
attendees: Town Manager
Recorder: Vernon Porter
The following are meeting minutes, in brief:
1A REORGANIZATION
OF BOARD OF SELECTMEN
Election of Chairman and Vice Chairman
MOTION: Move that the Board of Selectmen vote to elect
Selectman Michele Couture as Chairman of the Board of Selectmen for a term of
one (1) year commencing immediately.
Motion by: Elaine Anderson Seconded by: David Bedard
Yea
3 Nay 2 (Mary-Jo
Avellar/Austin Knight) - MOTION PASSES -
MOTION: Move that the Board of Selectmen vote to elect
Selectman Elaine Anderson as Vice Chairman for the Board of Selectmen for a
term of one (1) year commencing immediately.
Motion by: Michele
Couture Seconded by: No Second
MOTION: Move that the Board of Selectmen vote to elect
Selectman David Bedard as Vice Chairman for the Board of Selectmen for a term
of one (1) year commencing immediately.
Motion by:
Austin Knight Seconded
by: No second
MOTION: Move that the Board of Selectmen vote to elect
Selectman Elaine Anderson as Vice Chairman for the Board of Selectmen for a
term of one (1) year commencing immediately.
Motion by: Michele Couture Seconded by: Elaine Anderson
Yea 2 Nay
3 (Mary-Jo Avellar/Austin
Knight/David Bedard) - DOES
NOT PASS -
MOTION: Move that the Board of Selectmen vote to elect
Selectman David Bedard as Vice Chairman for the Board of Selectmen for a term
of one (1) year commencing immediately.
Motion by:
Austin Knight Seconded
by: David Bedard
Note: Mary-Jo Avellar stated that because David
Bedard is the Board’s liaison to the Provincetown Public Pier Corp., which
employees her husband, she will abstain from the vote.
Yea 4
Nay 0 Abstain
1 (Mary-Jo Avellar) - MOTION
PASSES -
1B PUBLIC HEARING – GRANT
APPLICATION AND AWARD
Massachusetts Community Development Block Grant FY 08
Economic Development Funds
Chairman
Couture read the Public Hearing Notice into the record.
MOTION: Move that the Board of Selectmen vote to authorize the
execution of a grant application and grant agreement under the Massachusetts
Community Development Block Grant‘s Economic Development Fund for a grant of
approximately $20,000 for the payment of legal fees associated with recovering
a past loan to Provincetown Laundromat, Inc. through the Massachusetts
Department of Housing & Community Development.
Motion by: Elaine Anderson Seconded by: Austin
Knight Yea 5
Nay 0
1C ECONOMIC DEVELOPMENT
PERMIT
306 Commercial Street, Unit 3
Chairman Couture read the Public Hearing Notice
into the record.
Public Comments
Bobby Enos – In favor of this application.
Steve
Roderick – What they are trying to do is great and converting this space to
residential is beneficial to the community and the applicants have proven themselves
to the community. I hope you can support their request.
Roger Lookingbill (7A Nelson Ave.) – Neighbors
of applicants and I urge the Board of Selectmen to support their
application.
Rob Costa – I know them personally
and the location of the business is a dead zone and I commend them for bringing
this forth as residential use and encourage you to support this application.
Chairman Couture read written comments attached to
the agenda item into the record.
Assistant Town Manager David Gardner – Gave an update as to why
this has had to come before the Board of Selectmen to be approved for an
Economic Development Permit. Town
Counsel gave several options for the board to select from.
Board of Selectmen Comments
Open discussion ensued.
MOTION: Move that
the Board of Selectmen vote to approve the Economic Development Permit
for the 306 Commercial Street Unit #3, based on findings that the proposed use
is consistent with the criteria set forth in Selectmen Policy 2009-02-09, subject
to the attached permit as submitted, and subject to a residential use covenant,
which could require year-round residency.
Motion by: Mary-Jo Avellar Seconded by: David Bedard Yea
5 Nay 0
2. PUBLIC STATEMENTS
George Bryant – Reported on Barnstable
County Assembly of Delegates happenings.
Steve Roderick - Issue of Farmer’s
Market – hope that the zoning issues in his letter sent to the Board of
Selectmen will be addressed in writing.
Would like a drop box to put mail in when the office at town hall are
closed.
Richard Keating - Proposal that he will
be talking to the Cemetery Commission concerning the Winthrop Cemetery. He
would like to volunteer to help restore many areas of the cemetery with the
permission and blessing of the Board of Selectmen and Cemetery Commission.
3. SELECTMEN STATEMENTS
David Bedard
I am in favor of work being done in Winthrop St. Cemetery – to work with DPW and thank Dr. Keating for his proposal and for volunteering.
Economic Counsel – would like to have them in a future meeting.
Thanks to those who voted for me in the last
election.
Elaine
Anderson
Thanks to Treg
Kaeselau for standing out in the weather at the town election.
Thank the Town
Manager for answering letters of citizens concerns.
Complaints from
people regarding Street Performers. I would like to set the tone for all Street
Musicians – appealing to all of you to use your common sense with each other
this year.
Congratulations
to David Bedard on being re-elected.
Austin
Knight
Follow up on George Bryant’s comments.
Email from Gay Men’s Chorus to Tourism Director to talk with them regarding a venue.
Congratulations to Ms. Notaro on her election to the School Board.
Mary-Jo
Avellar
Town Boards – We need people volunteers for our town boards.
Meeting with Mark Forest (Rep. Delahunt’s Representative) – Spoke about a transportation center and that the location may possibly be MPL with the possibility of eliminating some parking spaces. If this is the case, I would not support such a project. Would like this scheduled for a future agenda item.
Quite concerned that the Banners did not have any press coverage on the 5 major prop 2 ½ override articles prior to the town election.
Michele Couture
Congratulations to town staff on their work during
the recent election.
Tom Philben email regarding Municipal Health
Insurance Bill pending at the State House. (Sharon Lynn explained what this was
all about and that it does not relate to Provincetown at this time.)
My thanks to Elaine Anderson for her year as
Vice-Chair and congratulations to David Bedard on being elected as this year’s
Vice-Chair.
The 2008-09 Provincetown High School Academy Arts
& Science Technology Class will hold their 10th Annual
Exhibition of Student Works at the Ptown Art Association & Musem May 8 – 17th.
Welcome Summer Police
Officers.
Letter from Doug Johnstone from Ken Weise re: matching
donations up to $2,500 for the History Preservation Project.
MOTION: Move that
the Board of Selectmen vote to send a letter of thanks to Ken Weiss for
his generous pledge to match donations up to $2,500 for the History
Preservation Project.
Motion by: Mary-Jo Avellar Seconded by: Elaine Anderson Yea 5
Nay 0
Note letter received from Past President of COA Kay
Vogt thanking Val Carrano. Mr. Porter
submitted a copy for Ms. Carrano’s personnel file upon receipt of Ms. Vogt’s
letter.
4. APPOINTMENT
None at this time.
5A HERRING
COVE VILLAGE
Regulatory Agreement
MOTION: Move
that the Board of Selectmen vote to authorize the
execution of a Local Initiative Program Regulatory Agreement and Declaration of
Restrictive Covenants for Herring Cove Village units #4, #7, and #10 at 21
Bradford Street Extension.
Motion by: Austin Knight Seconded
By: Mary-Jo
Avellar Yea 5
Nay 0
5B PROVINCETOWN FARMERS’
MARKET
Farmer’s Market Organizer - Andy Pollock
would welcome a market committee to take over the farmer’s market to help him
out.
Wait to
hear from Town Counsel. Organize a Farmer’s Market Marketing Committee.
5C DPW
SERVICE CONTRACT FOR FY 2010
Heating Fuel #2 – Cape Cod Oil
MOTION: Move
that the Board of Selectmen vote to execute a contract with low bidder M.J.T. Enterprises,
Inc. d/b/a Cape Cod Oil Co., 227 Route 6, Provincetown, MA., for the provision
of providing Heating Oil #2, with Service, to the Town of Provincetown, for the
contract price not to exceed $0.134 over the Boston Low as specified in the
“Form Of General Bid.”
Motion by: Austin Knight Seconded by: Elaine
Anderson Yea 5 Nay
0
5D1 WEST END PARKING LOT DRAINAGE OUTFALL
PIPE
Execute Professional Service
Agreement with Stearns & Wheler
MOTION: Move
that the
Motion by: Mary-Jo Avellar Seconded by: David Bedard Yea
5 Nay 0
5D2 DPW – COASTAL ZONE MANAGEMENT/CPR GRANT
West End Parking Lot Drainage
Outfall Pipe
MOTION: Move
that the
Motion by: Elaine Anderson Seconded by: Mary-Jo Avellar Yea
5 Nay 0
5E PARKLAND
ACQUISITIONS & RENOVATIONS FOR COMMUNITIES
Grant Request – 608 Commercial Street – Suzanne’s Garden
MOTION: Move that the
Board of Selectmen vote to approve to
submit a Parkland Acquisitions and Renovations for Communities (PARC) Grant
application to the Massachusetts Department of Conservation and Recreation
(DCR), and Executive Office of Environmental Affairs (EOEA), seeking a
reimbursement grant in an amount not to exceed 52 percent of the purchase price
or 52 percent of the appraised value,
which ever is less, and as determined under the Yellow Book appraisal
guidelines and PARC grant guidelines as established by DCR.
Motion by: Elaine Anderson Seconded by: Mary-Jo Avellar Yea
5 Nay 0
Sharon
Lynn - On-going problems of a vital building that has to be fixed. Chief
Jaran gave an overview of where the building stands as of now, prior to the
building study being done next week. The short term fix are mechanical,
electrical, plumbing, etc Funding could
come from FinCom Emergency Fund. Elaine
Anderson – We should obtain a comprehensive estimate to know what the
anticipated expenses could be.
Mary-Jo
Avellar left the room
5G TREASURER’S TRANSFERS
John
A. Henry Trust Fund
MOTION: Move that the Board of Selectmen vote, as
Commissioners of the Trust Funds, to approve the transfer of $1,150.00 from the
John A. Henry Trust Fund for the payment of the attached invoice(s)
Motion by: David
Bedard Seconded by: Austin
Knight Yea 4
Nay 0
6A INSERT
BALLOT QUESTION
June 23, 2009 Special Town Election
MOTION: Move that the Board of Selectmen vote, pursuant to MGL
C. 59, § 21C(g) to insert ballot question(s) onto the June 23, 2009 Annual Town Election as follows:
“Shall the
Town of Provincetown be allowed to exempt from the provisions of
proposition two and one-half, so called, the
amounts required to pay for the
bond issued in order to fund Phase 2
construction costs for the comprehensive
restoration and renovation of Town Hall,
consisting of the replacement of the
mechanical, electrical, plumbing, and fire
protection systems and including
all costs
incidental and related thereto?”
Motion by: Elaine
Anderson Seconded by: Austin
Knight Yea 4
Nay 0
Mary-Jo
Avellar returned.
6B TOWN
HALL PROJECT GIFT FUND
Establish Special Gift Fund – M.G.L.
c. 44, §53A
MOTION: Move
that the Board of Selectmen vote, pursuant to MGL Chapter 44, section 53A, to
establish a special Town Hall Project Gift Fund, with the balance in said fund
to be expended without further appropriation by the Town Manager to maintain
and make repairs to the Town Hall.
Motion by: David Bedard Seconded by: Elaine
Anderson Yea 5
Nay 0
Fire
Department Vehicle
MOTION: Move that the Board of Selectmen vote, pursuant to Provincetown General By-laws §6-4-6, to authorize the Town Manager to dispose of, by
sealed bid, a 1996 Ford CF8000 Chassis, VIN # 1FDYH81E4TVA14734 with a 75 ft. four section Maxim aerial
ladder which vehicle was declared surplus by the Board of Fire Engineers
on March 26, 2009; with a minimum bid of $10,000.
Motion by: Mary-Jo
Avellar Seconded by: Elaine
Anderson Yea 5
Nay 0
6D TOWN MANAGER FOLLOW-UP / OTHER
Town hall is proceeding on schedule and
scheduled to be painted in the next few weeks.
Will follow-up on what preparations are being made to ensure the paint
does not peal immediately. (Austin
Knight – Is there a warranty on the painting of town hall?)
Recreation Director would like to hang
plywood at the Skateboard Park to allow kids a venue for their art (graffiti).
MOTION: Move that the Board of Selectmen vote to authorize
the Town Manager go forward with this project.
Motion by: Mary-Jo
Avellar Seconded by: Austin
Knight
Yea 4
Nay 0 Abstain 1 (David Bedard)
MOTION: Move that the Board of Selectmen vote to send
a letter of thanks to Brandon Motta for the graffiti art at the Skateboard
Park.
Motion by: Mary-Jo
Avellar Seconded by: Elaine
Anderson
Yea 4
Nay 0 Abstain 1 (David Bedard)
(David
Bedard recused himself from the above motions as he is the owner of a
for-profit gym which provides services similar to those provided by the
Community Center)
7 MINUTES
OF BOARD OF SELECTMEN’S MEETINGS
MOTION: Move that the Board of Selectmen vote to approve the minutes of April 21,
2009 (Special Meeting) with changes so noted.
Motion by: Austin
Knight Seconded by: Mary-Jo
Avellar Yea 5
Nay 0
MOTION: Move that the Board of Selectmen vote to approve the minutes of April 27,
2009 (Regular Meeting) with changes so noted.
Motion by: Austin
Knight Seconded by: Mary-Jo
Avellar Yea 5
Nay 0
8. CLOSING STATEMENTS
David Bedard – None
Elaine Anderson - Request that one port-a-pottie be place at
the East End Fire Station for any large week-end events. Town Manager Sharon
Lynn – this has been discussed with DPW, and the cost is the problem.($600
each). We
will look into this further.
Austin Knight – When is our next meeting
with water team? Identified sites for
water? We need to come to speed with
alternative sources soon. I don’t think
we have a clear plan. We need to come up with a better plan. Request to bring Mark White from EPG be
brought in for next meeting.
Mary-Jo Avellar - None
Michele Couture – Have Mr. Guertin send
pumpage report comparisons for the past several years.
9. BARGAIN STRATEGY
MGL C. 39, §23B, cl. 3
MOTION:
Move that the
Elaine Anderson – Yes
David Bedard – Yes Michele Couture – Yes
Motion by:
Yea 5
Nay 0 - Motion Passes -
The Board adjourned to go into executive session at 9:55 PM.
Minutes transcribed by:
June 3 , 2009