PROVINCETOWN BEAUTIFICATION COMMITTEE

Meeting Minutes 6/27/01

The meeting was called to order at 12:34p.m.  James presented the agenda.

Present:  LouAnn, James, Robin, Gerry

Old Business:

ú Minutes were approved as read from the 5/30/01 Committee Meeting.  James

will get town clerk's e-mail address for her to forward minutes.  Robin will

get Gerry the minute requirement sheet for her to follow in the future.

ú James did not as yet purchase the gift tree.  It was decided to purchase

this tree on the first order placed with Sylvan's Nursery for the Town

Green/bas-relief project.

ú The revised Paysage landscape plans were reviewed and approved for the

improvement of the Town Green/bas-relief.

James announced that the original timeline couldn't be met for this proposed

Project to be brought before the Board of Selectmen (B of S) and the Town as

more work must be completed first.  It was agreed that:

ú James will try to get us on the Selectman meeting agenda for July 23rd at

7:00p.m.

ú The Committee will call a work session on Wed., July 11th at 12:30p.m. at

James' house to work on the presentation package to the B of S.  (Later found

out that this work session must be posted and held on public property - Town

Hall.)  James will contact Martha of Paysage to ask her for "guesstimates"

for the different phases of the landscaping plan so that we can include these

costs in our presentation.

ú Robin volunteered to find out from the Town Clerk what exactly must be

included in the presentation package to the B of S.

ú James and Robin will speak with Sandy of the DPW for a number of reasons:

1) to find out who to speak with at the Monument to get their approval on

"infringing" on some of their property when the new landscaping plan is

implemented.  Robin will take the landscaping plan to them and also ask for

their cooperation for the first phase of the landscaping improvement plan -

the cleaning up and removal of volunteers or unplanted forest growth behind

the bas-relief, and to trim back those trees so the new evergreens planted

behind the bas-relieve will have sunshine.  2) to see if we can receive the

same 25% discount from  Bayberrry that the Town receives.

ú After the Selectman meeting, any plan revisions will be done by Martha of

Paysage before the Public Meeting.

ú James will handle announcing the Public Meeting in the BANNER for 2 weeks

prior to the Meeting.  He will shoot for Tues., August 28, 29, or 30th.  He

will also check if Martha is available to attend.

ú A motion was made and seconded to commit the balance of the $5,000

Visitors' Bureau grant ($3,000) to Sylvan's Nursery on account for the

Committee to draw on to purchase trees and shrubs to implement the first

phase of the Town Green/bas relief project.

ú Watering of plantings update:  Jeff of DPW said they were watering.  James

and Robin will also ask Sandy of the DPW 3) about getting a "watering person"

as we had last year.  They will present the list of islands, trees, and

plants that need watering and weeding.  James received a complaint about the

geraniums not being watered nor "deadheaded" properly but did notice a DPW

worker at one of the islands.  Last year Robin volunteered hundreds of hours

and dollars in planting and fertilizing town property.  She cannot continue. 

Gerry could not get a "watering person."

New Business:

ú The Visitors' Bureau needs an accountability report from the Committee on

how it spent the $5,000 grant.  Gerry and James to work on it.

ú James announced that he was made aware that the Committee had received a

$2,000 grant from the Visitors' Bureau for bike racks.  It was motioned and

seconded to buy as many racks as possible by Friday, June 30, or lose the

money.  James will purchase.  Possible places to put them - out by the circle

by the breakwater.  (LouAnn will check to see who owns that property.)

There being no further business, the meeting was adjourned at 1:40p.m.

Respectfully submitted,

Gerry Brennan

Secretary