BUILDING COMMITTEE

Meeting Minutes Of December 20, 2001
Meeting Place: Town Hall

Members Present: Jane Donoghue ( Co-Chair), Joyce Guide, Regina Binder (arrived 12:50), and Rex McKinsey

Members Absent: Ellen Rousseau, excused

Others Present: David Guertin (DPW Director), Sue Whitaker (Resident Engineer), Duane Steele (Asst. Marine Superintendent), Patricia Lemme (Recording Secretary), Bill Lovely (AGM), Mike Carsten (AGM), Don Harvie (FS&T)

Call to Order: Co-Chair Jane Donoghue called the Meeting to order at 11:05 A.M.

PUBLIC MEETING

MINUTES
· October 31, 2001 Joyce Guide moved to accept as written, Rex Mckinsy seconded it and so it was voted. (Note Ginny Binder not yet at the meeting.)

AGM Marine - Early Finish Plan

Bill Lovely presented a revised AGM construction schedule/plan. He presented following by stage:

Stage 1 East Side Approach Pier
· Finish Pile Ladder & Fender System and Timber Deck and Curb over the next few weeks so that traffic may switch to the east side and demolition work could start on west side Approach Pier.
· Remaining work is FRP Curbs. This is weather-related work with no critical path dependency that will be completed when best fit for AGM resources.

Stage 2 Tee Pier
· Finish Pile, Ladder, Fender System and FRP Curbs by April 15th to accommodate ferry docking
· Remaining work is Boat Davits with no critical path dependency that will be completed when best fit for AGM resources.

Stage 2 Lopes Square Approach Pier
· Continue this work as a priority because the work must be done to switch traffic patterns back from MPL flow to this new approach pier section.
· 5 days concrete pour required, 3 must have right weather conditions.
· Early finish date is early February and late finish date is April 30th. MPL operations must be able to collect revenue in April as needed based on weather.

Stage 3 Slips 3-10 Approach Pier (Bents 22-41)
· Start demolition early in January once traffic switched to east side Approach Pier
· This work is 'low' risk. To demonstrate low risk, Bill handed out a sheet comparing the Tee construction work (3 months elapsed) to this stages Sidewalk construction work (2 months). The sidewalk work requires less piles, no concrete pours, no joints, no re-bars, etc. But, this work does require more work for timber decking and demolition.
· Question raised about when dredging will occur. Answer: It will be two more months before soil test is completed. If the test is 'good', then the soil will be barged to Wellfeet or Gloucester. Dates uncertain. For planning purposed, assume dredging is not complete before next season. Since dredging may not be done and the new sidewalk will be 14 feet 'eastward' of current pier, it is likely to cause depth to be too low for slips near the shore. slips 3-5). FST has depths charted. AGM and FST will review the depths and AGM agreed to build out bridges for leaseholders that lose depth. No added cost to town.
· Question raised about utilities. AGM agreed to provide utility connection to leaseholders. No added cost to town.
· If this project phase not completed on time, suggestions were to move 1-2 leaseholders to the Tee west side area or to the Approach Pier east side area. No resolution on plans for this risk.
· Early finish date is March 8th and late finish date is April 30th. Leaseholders, e.g., whale watch boat, are likely to require connections and access as early as April 1. For these leaseholders, AGM, will provide bridges so they can use their slips.

Stage 2 Main Pier (Whydah to the Tee)
· Work is low priority. Plan to complete next summer. Late finish date is September 2nd.
· Once demolition complete for Stage 3 Approach access to Whydah is cut-off. AGM would install moveable span bridge. Bill handed out a picture of a span bridge to be placed between east side Main Pier to Whydah for pedestrian access. Bridge is 4-5 feet wide (handicap friendly) and would be 50 feet long. Span from west side to Whydah would be 39 feet wide.
· Whydah has parking for two spaces. Alternate parking would need to be provided possibly across from the Whydah on east side Main Pier.

FST Recommendation

Don Harvie sees no technical issues. Stage 3 Slips 3-10 Westside Approach Pier should be done on time. But, Don would like to see the Stage 2 Main Pier done first.

Town Staff Recommendation

David Guertin wants everything finished on Eastside Approach Pier(Stage 2), Tee (Stage 2), and Lopes Square Stage 2 Approach) before starting demolition on west side Approach Pier. He thought 'risk' is too high that leaseholders will not be able to operate as usual in spring 2002. David stated that weather could be bad and delay completion. He suggested that they finish the stages in progress before proceeding with another stage. Finish would mean to complete every task. Then next summer, Staff would workout a 'move' for leaseholders for slips 1-3 so that demolition and construction could be done in this area during the high season.

Building Committee

G. Binder moved to approve AGM's new plan up to and including Stage 3 Slips 3-10 Approach Pier (Bents 22-41) if the risks to leaseholder can be mitigated and the town protected from leaseholder issues. Rex seconded motion.

Discussion:
· Ginny supports motion but would like to see 'issues' cleared up with current plan. She asks Staff and AGM to find a compromise plan. Ginny asks that AGM and staff publish their updated positions before the next meeting.
· Rex supports new plan but it reluctant to approve unless staff is comfortable and also wants issue cleared up.
· Jane supports it because the plan 'reduces' pier operations impacts for summer 2002 and the project will compete early.
· Joyce does not support the new plan because the risk to leaseholder operations is too high. And, there are too many unanswered questions.

Ginny withdrew the motion.

AGM, Bill agreed to issue memo documenting his plans to address issues discussed at the meeting.

Jane requested that staff document any continuing issues with the AGM plan published today and AGM's post meeting memo.

Committee agreed to meet again on January 9th to review AGM's letter and staff's response.

SCHEDULE NEXT MEETING - Wednesday, January 9 at 1:00 PM.

ADJOURMENT
Meeting was adjourned at 1:45PM.