TOWN OF PROVINCETOWN
BUILDING COMMITTEE
The
following minutes are available on-line as a service and are not the official
record due to changes in formatting for the Internet. The minutes may have
attachments that are not included here in this format. The official, complete
paper copy can be viewed during regular office hours, Monday - Friday: 8 a.m.
to 5 p.m. in the Office of the Town Clerk, 260 Commercial St. Provincetown, MA
02657.
Meeting Minutes of April 6, 2001
Members
Present: Paul
Redlund (Co-Chair), Jane Donoghue, Rex McKinsey
Members Absent: Regina Binder(Co-Chair), Joyce Guide (both excused)
Others Present: David Guertin (DPW Director), Susan Whittaker (Resident Engineer), Louis Ribas (Marine Department representative), Carla Anderson (Harbor Committee representative), Rachel Crosby (Recording Secretary)
Call to Order: Co-Chair Paul Redlund called the Meeting to order at 11:06 A.M.
Report by DPW
David Guertin distributed his memo, dated April 5, 2001, to the Building Committee with the subject MacMillan Pier Project, Staff Support for Meeting posted April 6, 2001 and discussed several topics, including:
ú Contract has been issued to Mr. Zoino for evaluation of engineering work done by FS&T. Test borings started yesterday. Ms Whittaker is monitoring the process.
ú Over the next two weeks, Webster Engineering will installing particle separators as part of the drainage improvements. Parking Department has been informed. Disruption of the parking lots will only be during weekdays.
ú DPW Transfer Station employee Gerard Menangas has been assisting Susan Whittaker.
ú Finalizing relocations of dinghy dock and Float Space #11. Committee needs to approve proposed relocations. Float Space #11 has agreed to a sub-lease of Float Space 6W. This sub-lease will cost the Town $6,000 and will be billed to Project.
ú Recommendation that Committee meet weekly to discuss various contract changes/credits/deletions. Mr. Zoino will have his report ready quite soon and the Committee will need to make several decisions. .
ú David Guertin discussed the possibility of hiring a liaison/assistant for Project bookkeeping and additional administrative tasks. The Committee and Carla Anderson discussed the workloads of various personnel, including those of the Resident Engineer, the Marine Department, the Harbor Committee and the Building Committee. Carla Anderson emphasized the need to create more “positive press” for the Project and to guarantee that information flow is efficient and accurate. David Guertin said the need for a liaison has already been discussed with the Project fund grantors. David Guertin said he would appreciate input on the potential position from all concerned parties. He will return with a better defined proposal at a later meeting.
Change Orders
ú None
NEW BUSINESS –
Ø Dinghy Dock Relocation - Carla Anderson reported on the negotiations on the Dinghy Dock. She discussed a possible solution tentatively agreed to by concerned parties. Dinghy owners would be separated into two groups - transient users versus those holding permanent dinghy permits. Chapter 91 license requirements for Whydah Museum property would be activated and would allow transient boats to tie up near the Whydah floats. The Harbor Committee will send a memo to property owner. This change may require additional signage. Marine Department will educate all dinghy owners on the new tie-up arrangements. The Committee discussed various details of how the proposed solution would be implemented. ADA requirements would not be triggered by temporary relocation of docks/floats.
The
Committee discussed the question of whether AGM is responsible to move ladders,
dinghy dock, etc. as part of their contract. Dana ?, a Pier user, asked that the new dinghy dock
location be illuminated. Ms Whittaker agreed to make some arrangement for
lighting. Paul Redlund moved to approve the proposal as discussed to move the
dinghy dock and the two ladders, Rex McKinsey seconded and it was so voted,
3-0.
Ø
Float Space #11:
Relocation to 6W – cost to Building Project will be $6,000 for this
season. Float 11 will hopefully be
able to move back to original location next year. Float 11 is a little wider
than 6W, but may not cause a problem. Dana ? commented that the gangway to 6W
is very strong and the Town should consider acquiring it for other uses. David
Guertin said he would attempt to negotiate with the owner of the gangway. Rex
McKinsey moved to approve the expenditure of approximately $6,000 from Building
Project funds for the relocation of Float Space 11 to the location of Float
Space 6W, Jane Donoghue seconded and it was so voted, 3-0.
Ø
Trucks and
Traffic on Pier – In response to a
question from Louis Ribas, David Guertin affirmed that the Marine
Department had full authority to require trucks and other vehicular traffic to
move and/or leave the Pier as needed.
OLD BUSINESS -
Ø
Piling Test
Procedures - David Guertin referred to a voluminous document prepared by
FS&T detailing the results of all pile testing procedures to-date. David Guertin reported that the new
tapered tubes had “fetched up” at a greater capacity and at a lower depth than
those tested previously. Final answers/decisions may be ready within two
weeks. Mr. Zoino is brainstorming
with the representatives of the Haley-Aldrich company, which was responsible
for the original test borings. David Guertin reported that the increased
loading capacity of the tapered tubes may mean that fewer piles will be
required, especially if the total loading expectations of the Pier are lowered.
Ø
Cost Savings
Possibilities –
ú
Removing Last
Row of Pilings on T Section – the Committee discussed the possibility of
removing a row of piling as a cost-saving measure. David Guertin said that the removal would increase lateral
stress on the remaining piles and that it was too soon to determine whether
removal was feasible.
ú
Pre-Cast
Concrete Elements - David Guertin said that FS&T is now factoring in
the use of many more pre-cast elements to save costs.
MINUTES
March 26, 2001 – postponed.
ADJOURNMENT
Rex
McKinsey moved to adjourn at 12:12 P.M. and it was so voted unanimously.
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These minutes were approved by a vote of the Provincetown Building Committee at their meeting on ________________, 200__
Respectfully Submitted:
_____________________________ ________________________
Building Committee Signature Title
Rachel Crosby
Rachel
T. Crosby, On-call secretary