TOWN OF PROVINCETOWN
BUILDING COMMITTEE
The
following minutes are available on-line as a service and are not the official
record due to changes in formatting for the Internet. The minutes may have
attachments that are not included here in this format. The official, complete
paper copy can be viewed during regular office hours, Monday - Friday: 8 a.m.
to 5 p.m. in the Office of the Town Clerk, 260 Commercial St. Provincetown, MA
02657.
Meeting Minutes of February 14,
2001
Members
Present: Paul
Redlund (Co-Chair), Joyce Guide, Jane Donoghue, Rex McKinsey
Members Absent: Regina Binder(Co-Chair) (excused)
Others Present: David Ditacchio (Marine Superintendent), David Guertin (DPW Director), Sandy Turner (DPW Director of Operations), Don Harvie and Bob Bertolino (Fay, Spofford & Thorndike), Rosemary Heard (Mass Development), Susan Whittaker (Resident Engineer), Rachel Crosby (Recording Secretary)
Call to Order: Co-Chair Paul Redlund called the Meeting to order at 11:05:38 A.M.
UPDATE OF JOB MEETING – re: MacMillan Pier Project
Joyce Guide reported that the main issue is still the pile testing failures. The engineers will propose a protocol for the new testing program within two days. AGM has several related issues, including the diameter of the proposed piles, costing considerations, and the impact on the construction schedule. It will be at least four to six weeks, however, before any real work can begin. David Guertin explained that the Town’s additional financial obligations caused by the delay cannot be defined at this time. Ms Heard confirmed that it was too early to determine the cost implications. She has already sent a memo to the funding agencies, however, outlining the problems. The Committee agreed to remain “on-call” for an emergency meeting to review/approve new pile procedures.
REPORT BY DPW and F.S.T. – Courtesy
Float and Change Orders
David Guertin referred to and discussed his memo to the Building Committee, dated February 13, 2001, with the subject “MacMillan Pier Project, Staff Support for meeting posted February 14, 2001”, including the following items:
ú FST has given AGM the specifications package for the change orders requested by the Building Committee, with the exception of the electrical changes. AGM will now be able to calculate the cost savings.
ú The proposal for the Courtesy Float as prepared by FST.
ú Ms Heard is preparing materials for a Grantors meeting next Friday, February 23rd.
ú At the job meeting today, AGM said that there may be a cancellation penalty invoked by the steel mills due to switching to a larger diameter pile. The geologists (H&A) are recommending 14” tapered piles because they would be available quickly.
ú A report from Susan Whittaker on a phone conversation with Mr. Harvie concerning the pile testing, in which, among other items, Mr. Harvie said that the anticipated pile design loads had been reduced due to new calculations.
In response to a question from Joyce Guide, Don Harvie responded with information on the test pile failures involving “soil relaxation”. More than one pile was tested and several showed signs of soil relaxation. Mr. Harvie and the Committee discussed the details of the pile testing procedures and failures. Existing wood piles for the current pier had been driven into the soil to a depth of only 15 feet, but were designed to carry a much lighter load. Mr. Harvie said they were planning to use many fewer piles for the new pier and that the new pier will have a greater load bearing capacity. He said the new piles will have to be driven much deeper and, due to the failures, they may need more than originally estimated. FS&T and the Committee discussed the cost implications of using tapered piles and/or increasing the number of piles. Mr. Bertolino said they were not yet ready to definitively answer cost questions because the final decisions on which piles and how many would be used had not been made. Paul Redlund raised issues of possible stress failures caused by welding tapered tips onto the steel piles.
Mr. Bertolino presented new drawings of the proposed Courtesy Float for the Committee’s review. The Committee discussed the proposed ramp system in detail. The Committee discussed the Chapter 91 handicapped access requirements for the Courtesy Float and the possibility of switching from a ramp system to a mechanized lift. The consensus was that the ramp system was too large and complicated for the space.
Jane
Donoghue moved to authorize FS&T to redraw the Courtesy Float plans,
replacing the ramp system with a mechanized lift, Rex McKinsey seconded and it
was so voted, 4-0
David Guertin reported on the Barnstable County Dredge, referring to an email memo dated February 6, 2001, in which the new dredging start date has been set to March 3, 2001.
FINANCIAL
REPORT
Ms Turner provided a review of DPW’s accounting system for the MacMillan Pier Project. David Guertin confirmed that the Building Committee was only responsible for approving the vouchers for AGM, FS&T, the Barnstable Dredge and for change orders involving the contracts. The Committee agreed it was necessary to have a system that tracked changes in costs from the original estimates. Joyce Guide said that the Committee needed to see when and if there was money left over from an appropriation. David Guertin said that unspent funds currently went into the contingency fund. Joyce Guide said that such transfers to the contingency fund needed to be documented/recorded.
Rex McKinsey left the meeting at 12:30 PM.
CHANGE
ORDERS – discussed above
MISCELLANEOUS
ú None
OLD BUSINESS - none
NEW BUSINESS –
none
MINUTES
January 31, 2001 – Joyce Guide moved to approve as written, Jane Donoghue seconded and it was so voted, 3-0 .
ADJOURNMENT
Joyce
Guide moved to adjourn at 12:29 P.M. and it was so voted unanimously.
```````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````
These minutes were approved by a vote of the Provincetown Building Committee at their meeting on ________________, 200__
Respectfully Submitted:
_____________________________ ________________________
Building Committee Signature Title
Rachel Crosby
Rachel
T. Crosby, On-call secretary