TOWN OF PROVINCETOWN
BUILDING COMMITTEE
The following minutes are
available on-line as a service and are not the official record due to changes
in formatting for the Internet. The minutes may have attachments that are not
included here in this format. The official, complete paper copy can be viewed
during regular office hours, Monday - Friday: 8 a.m. to 5 p.m. in the Office of
the Town Clerk, 260 Commercial St. Provincetown, MA 02657.
Meeting Minutes of October 27,
2000
Members
Present: Paul
Redlund (Co-Chair), Regina Binder(Co-Chair), Joyce Guide, Gino Verzone
(Alternate)
Members Absent: John Santos, Roger Chauvette
Others Present: David Ditacchio (Marine Superintendent), Rachel Crosby (Recording Secretary)
Call to Order: Co-Chair Paul Redlund called the Meeting to order at 11:01 A.M.
MINUTES
October 6, 2000 – Paul Redlund moved to approve as written, Ginny Binder seconded and it was so voted, 4-0.
PIER PROJECT
Paul Redlund began with a general discussion of how the Committee does business. Mr. Redlund mentioned the example of uncertainty between what was reported at the last Committee meeting and subsequent discussions with the DPW Director concerning where AGM would be starting construction work. He said the Committee should prepare a written list of questions for Town staff and require formal answers at the next Committee meeting. The list of questions should be reported in the minutes. The Committee discussed the flow and quality of information from the Town and discussed whether they should be preferably dealing with the Clerk of the Works.
Also discussed was the lack of a construction schedule before the contract with AGM was signed. The Committee expressed a desire to have more control and influence on the Pier Project, referring to the Committee’s official purposes, e.g. reviewing blueprints and vouchers. Joyce Guide said that the Harbor Committee was supposed to have overseen the Pier Project design phase and explained how that responsibility had shifted to the Building Committee.
Explanation of Terms of AGM Contract
Discussed in context of other items.
General Discussion of Priorities
Ms Binder listed a number of items the Committee needed so as to be able to proceed, including a construction schedule and a critical path chart. Joyce Guide suggested calling AGM and requesting a construction schedule. The Committee discussed various ways to track the progress and problems with the Pier Project construction.
Joyce Guide referred to and discussed an October 17, 2000 memo from David Guertin to AGM with the subject “Notice to Proceed”. Mr. Ditacchio confirmed that the construction was scheduled to begin in November.
The Committee discussed the Order of Conditions set by the Conservation Commission for the Pier Project.
The Committee discussed the need to be able to obtain information directly from the contractor and that they did not want to receive only “selective” reports from the Town.
Ms Binder moved to request from the DPW Director a complete set of pre-construction documents, including a detailed construction plan, prior to the pre-construction meeting with AGM, Joyce Guide seconded and it was so voted, 4-0.
The Committee discussed the need to get a copy of the shop drawing submittal log prior to the pre-construction meeting and to have someone at the meeting who can explain the log. Referring to the “Notice to Proceed” memo from David Guertin, the Committee clarified when the construction clock would start ticking and what is initially expected from AGM. The Committee confirmed the need to begin meeting more regularly once the Notice to Proceed is issued. The Committee agreed to also meet monthly with the review and approval firm of Fay, Spofford and Thorndike (FST).
Regina
Binder moved to establish a schedule of meetings to include: monthly meetings
with the engineer, the contractor and the Clerk of the Works, bi-weekly meetings
with the contractor and the Clerk, and that at least one member of the
Committee attend weekly meetings with the contractor, Paul Redlund seconded and
it was so voted, 4-0.
Ms Binder moved to require the following: a weekly report from Clerk of the Works and a monthly report from FST, to be delivered one week prior to the meeting with FST, detailing the relevance of the upcoming month’s submittals, Joyce Guide seconded and it was so voted, 4-0.
Prepare Recommendation for Selectmen on Cuts
Paul Redlund suggested discontinuing the use of the term “cuts” and instead using the terms “economic and aesthetic design improvements”. The Committee confirmed that such improvements, as approved at the last meeting, still need to be approved by the Board of Selectmen and then communicated to the contractor. Joyce Guide said the Committee needed to prepare a memo to the Selectmen detailing the improvements along with justification for each.
The improvements, savings and justifications are as follows:
|
IMPROVEMENT |
SAVINGS |
JUSTIFICATION |
|
#2: Eliminate space for live fish |
$52,000 |
Space for a fish tank can be found more efficiently on the Main Pier without creating a cantilevered platform. |
|
#3: Eliminate 20’ X 43” area for shelter |
$97,000 |
Shelter can be built on Main Pier without need for cantilevered platform. |
|
#4: Shorten Access Float |
$93,000 |
If the shelter area is eliminated, the access float can be shortened |
|
#6: Eliminate One Jib Crane |
$16,000 |
Pier users endorse elimination of smaller jib crane as redundant. |
|
#9: Do not remove poles in Lopes Square |
$55,000 |
Early in process, Lopes Square was removed from design review of Pier Project |
These improvements will result in a total
savings of $313,000.
OLD BUSINESS - none
ADJOURNMENT
Paul
Redlund moved to adjourn at 12:30 P.M. and it was so voted unanimously.
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These minutes were approved by a vote of the Provincetown Building Committee at their meeting on ________________, 200__
Respectfully Submitted:
_____________________________ ________________________
Building Committee Signature Title
Rachel Crosby
Rachel
T. Crosby, On-call secretary