TOWN OF PROVINCETOWN
BUILDING COMMITTEE
The following
minutes are available on-line as a service and are not the official record due
to changes in formatting for the Internet. The minutes may have attachments
that are not included here in this format. The official, complete paper copy
can be viewed during regular office hours, Monday - Friday: 8 a.m. to 5 p.m. in
the Office of the Town Clerk, 260 Commercial St. Provincetown, MA 02657.
Meeting Minutes of June 9, 2000
Members
Present: Paul Redlund (Co-Chair),
Regina Binder(Co-Chair), Joyce Guide, Francis Santos, Gino Verzone (Alternate)
Members Absent: Roger Chauvette (excused),
Others Present: Keith Bergman (Town Manager), David Guertin (DPW Director), David Ditacchio (Harbormaster), Craig King (Mass Development), Carla Anderson (Harbor Committee Representative), Rachel Crosby (Recording Secretary)
Call to Order: Co-Chair Paul Redlund called the Meeting to order at 11:15 A.M.
May 5, 2000 – Ms. Guide moved to approve as written, Ms. Binder seconded and it was so voted, 4-0, 1 abstain (Gino Verzone).
Co-Chair Paul Redlund distributed copies of several meetings’ minutes for the Committee’s review and eventual approval.
PREPARE REPORT FOR BOARD OF SELECTMEN
The Committee discussed what information to include in the report. The Committee and Ms Anderson, Harbor Committee representative, discussed the history of the project and the Selectmen’s intentions in scheduling the upcoming Special Town Meeting. Ms Binder stressed the need to clarify in the report the reasons behind the changes/cuts made by the Building Committee. Ms Guide said it was more important to first discuss the at the Special Town Meeting article.
Mr. Guertin made a presentation on his discussions with the Selectmen re:
1. The
Chapter 91 appeal. Mr. Guertin listed
the new demands of the group that filed the appeal.
2. The
need to have adequate funding source in order to award a contract.
3. His
opinion of the various changes and cuts in terms of whether they represented
refinements or simply financial cuts.
After hearing Mr.Guertin’s opinion that some of the cuts would
negatively affect the pier income stream, the Selectmen decided to call the
Special Town Meeting to raise more funding.
Mr. Guertin emphasized that the Building Committee could, during the construction phase, still make changes and cuts. Mr. Guertin also emphasized that, without the added funding from the Special Town Meeting article, the contract could not be awarded.
The Committee and Mr. King discussed what would happen if the total amount of funding was greater than the bid amount (the excess money would not be spent unless needed). Mr. King discussed the various grant funding sources details, emphasizing that the Town only had to commit to spending 2 million dollars upfront and that the million dollars from the Special Town Meeting would be reserved for final expenditures.
The Committee discussed whether the Selectmen would defer to the Building Committee if cuts and changes were needed in the future. Mr. King explained that the grant sources wanted to see a contract signed and then cuts could be made as change orders.
Mr. Guertin reviewed the expected sequence of events at the Special Town Meeting. Mr. Guertin said that he felt that the east side walkway and the length of the tee section were the critical issues for the Selectmen.
Ms Binder moved that the Building Committee support the Selectmen’s decision to request from the Town via a Special Town Meeting an additional million dollars for the pier project, Mr. Santos seconded and it was so voted, 4-0, 1 abstain (Gino Verzone.)
At Mr. Santos’ request, Mr. Guertin explained the list of cuts he had distributed earlier.
Ms Anderson said the Harbor Committee approved of the cuts and changes made to-date by the Building Committee and said that the Harbor Committee would appreciate a joint meeting after the Town Meeting. The Committee discussed the need for a new Deck Plan which reflects the current thinking of the Committee on cuts and changes. Ms Anderson thanked the Committee for supporting the Town Meeting article and emphasized that the Harbor Committee also had approved the article.
Before Mr. Santos left the meeting at 11:56 A.M., he commented that the email notices should go out to everyone.
The Committee discussed whether to send any information to the Selectmen and/or the Finance Committee concerning the cuts/changes or whether to simply state that such changes/cuts could still occur after the contract award.
Ms Binder made a motion to provide the Selectmen with the history and sequence of cuts made by the Building Committee and to inform the Selectmen that the Committee will continue to advocate for these cuts and changes, Mr. Redlund seconded. Ms Guide said that the motion was premature, that it was more necessary to demonstrate the Committee’s support for the project. Mr. King said it appeared that the Building Committee, while supporting the additional million dollars from Town Meeting, did not want to preclude the need to address, after the contract is signed, the reductions that have been identified. By consensus, the Committee agreed to draft a statement for the Selectmen that reflected Mr. King’s clarification. After discussion, Ms Binder withdrew her motion.
The Committee discussed the consequences of Town Meeting not voting to approve the article. Ms Binder agreed to write the statement for the Selectmen and to email it to the other Committee members.
OLD BUSINESS - none
MINUTES
July 19, 1999 – Paul Redlund moved to approve, Ginny
Binder seconded and it was so voted, 2-0.
February
10, 1999 - Paul Redlund moved to approve, Ginny Binder seconded and it was so
voted, 2-0.
February 25, 1999 - Paul Redlund moved to approve, Ginny Binder seconded and it was so voted, 2-0.
ADJOURNMENT
Mr.
Redlund moved to adjourn at 12:18 P.M. and it was so voted unanimously.
```````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````
These minutes were approved by a vote of the Provincetown Building Committee at their meeting on ________________, 200__
Respectfully Submitted:
_____________________________ ________________________
Building Committee Signature Title
Rachel Crosby
Rachel
T. Crosby, On-call secretary