Meeting Minutes of October 2, 2002

Meeting Place: Judge Welsh Room

Members Present: Jane Donoghue, Regina Binder, Joyce Guide, Ellen Rousseau and Rex McKinsey

Alternate Member: Jim Pipilas

Others Present: David Guertin (DPW Director) ,Patricia Lemme (Recording Secretary), Sue Whittaker (Clerk of Works), Barbara Rushmore (resident)

Members Absent: None

Call to Order: Jane Donoghue called the Meeting to order at 11:00 AM.

PUBLIC MEETING

Minutes: Joyce Guide voted to approve September 4, 2002 minutes, Ellen Rousseau seconded and so they were approved.

Construction Update: Resident Engineer Sue Whittaker gave an overview of the schedule. The pier itself will be done by the end of November. The handicap barge is due in any day and AGM has already received half the piles for the barge and the other half are due in a week. They’re in the process of the demolition of the last section on the pier, and this phase is a week ahead of schedule. The down news is that the floating dock system is still in the paperwork stage and when it does get ordered it will take over 2 months to construct, so even though the pier will be complete the floating dock system will not be complete until some time January. The dredging is due to start on November 11, and will take about 3 weeks.

Report by DPW David Guertin reported on and discussed several topics, including:

Updated Financial Recap: David reported to the committee that the figures for Change Order #7 were finalized at the last job meeting. The committee went threw each item and discussed in some detail item #34, #39,and #40.

Item #34: The committee wanted to know why this item wasn’t finalized. Sue Whittaker explained that it’s been a confusing issue between contract work and the meaning of maintaining pier operation. The temp bridge in this item was necessary to maintain pier operation but not in the contract.

Item # 39: David explained this has the same problem as item #34. The contract doesn’t direct anything towards Cape Cod Bay Fishery, but it is maintaining pier operations. These two items are still being worked out.

Item # 40: The Heat Trace Cabinet relocation was hashed out. Ginny had strong feelings of not wanting it there, as well as Joyce and Rex. Ellen was neutral and Jane felt its fine where it is. Rex stated that if a float space had to relocate it would possibly be in the way. Ginny felt is was unsightly. They discussed the amount of $7,800.00 to relocate it and felt that was the cap for this work to be done. Ginny Binder made a motion to approve item # 40 the Heat Trace Cabinet Relocation for $7800.00 Joyce seconded it: 4 in favor 1 against. They wrapped up the discussion on Change Order #7. Joyce Guide made a motion to accept Change Order #7 in the amount of $95,073.20. Ginny Binder seconded it and so it was voted 5 to 0.

Beautification: Patty Lemme provided a drawing of where the beautification committee would like to see benches and bike racks on the pier. The beautification committee would like to see the same benches used on the pier as the rest of the town to keep conformity throughout the town. There were pictures of these benches provided with backs and backless. There were also pictures provided of the bike racks and receptacle containers. Ginny stated she didn’t care for these benches and would like to investigate other styles. She also didn’t care for the trash containers and neither did Rex. He did like the idea of wooden benches on the pier however. Barbara Rushmore explained in detail about the area to be planted, the types of trees she would recommend and the guardrail location. The committee seemed surprised that the guardrail is CCA treated wood, so Barbara explained that a cedar fence would be much more expense, so the committee would like the exact price difference between the cedar guardrail and the CCA treated one. The committee decided that the beautification committee could chose the trees and plantings but they would like to look further into what kind of benches are available. Ginny Binder made a motion to approve the purchase of bike racks at $3,762.00 and 70 feet of plantings chosen by the Beautification Committee and DPW. Ellen Rousseau seconded the motion and so it was approved 5-0.

Fay Spoffard & Thorndike; Added Design Services: David reported that FS&T has been seeking a payment from the Town of $168,059.27 for costs associated with the redesign of the pile installation program. He stated the Mr. Zoino clearly indicated that FS&T “used ordinary care” during the design and engineering phase so there is an obligation to pay for these services. Mr. Zoino’s recommendation was in the amount of $98,900.00. Ginny felt that a 50/50 split was more appropriate.

Rex McKinsey made a motion to approve a settlement agreement of $98,900.00 to FS&T. Joyce Guide seconded the motion and so it was voted 4 to 1.

Issues with the Whydah: David informed the committee that the town and the Whydah would go to mediation over the many many problem issues. He stated he didn’t have much hope for resolution with the Whydahs track record.

Courtesy Float /Handicap Access: David reported that the town should receive backing from C.O.R.D. as far as a mechanical handicap access versus a non-mechanical. Jim Pipilas reported that he’s on Provincetown’s Disability Commission and suggested that David present the town’s recommendation to this commission and they in turn would proceed with any necessary communication with C.O.R.D.

Schedule Next Meeting: October 16, 2002

These minutes were approved by a vote of the Provincetown Building Committee at their meeting on ______________, 2002

Respectfully Submitted,

_________________________ _______________

Building Committee Signature Title

Patricia Lemme On Call Secretary