MINUTES
TOWN
OF PROVINCETOWN, ART COMMISSION MEETING ‑ WEDNESDAY, NOVEMBER 10, 1999
The following minutes are
available on-line as a service and are not the official record due to changes
in formatting for the Internet. The minutes may have attachments that are not
included here in this format. The official, complete paper copy can be viewed
during regular office hours, Monday - Friday: 8 a.m. to 5 p.m. in the Office of
the Town Clerk, 260 Commercial St. Provincetown, MA 02657.
Present: Connie Black, Neva Hansen,
Julie Heller, Rosemary Hillard
Absent (Excused) Sandy Fay
Meeting
was held in Town Hall. Julie called the meeting to order at 5:09 p.m.
1. Grants
Julie reported that the Art Commission has again
received the "no name" private grant in the amount of $1,000. to be
used for restoration, framing, storage and conservation of art that is part of
the town collection.
11. Restoration Work
Julie reported that restoration work on art at the
High School is complete except for the Hensche painting, "Expecting
Motherhood," and the installation of protective Plexiglas over the Moffett
murals in the hallway.
III. COA
• Rosemary presented Julie with a list of 10 paintings
selected by the COA. Some of these works
need restoration before they are hung, many need only
rematting and/ or refraining.
• The COA has also requested one large painting for the vast
blank wall in their upstairs recreation
room. Julie and Rosemary will choose a suitable piece from
those currently at the Heritage
Museum. Completion of this project is to be a priority.
IV. School Annex Building
& D
• Julie and Neva visited the School Annex Building and
reported that Supt. Fleming is agreeable to work
being hung there. Several members suggested that the Annex
Building would be a good showcase for the
many large Chaffee paintings
that are presently in storage at the Heritage Museum... these could be hung
in offices while works on
paper, under glass, could be hung in hallways. It is also possible that storage
space could be arranged at
the annex.
• Work needs to be selected, restored if necessary, and hung
in the office of the DPW Director and in the
School Annex Building. The DPW Director has expressed an
interest in contemporary / modern art and
the slides will be reviewed in order to offer some
selections to him as soon as possible.
V. Slide Catalog and database
• Rosemary made a motion, seconded by Neva, that the Art
Commission make funds available to pay
Patricia Zur (who did this work for us previously) and an
assistant of her choice, $12. per hour each to
complete the photography, measurement and examination of
the 30 some works for which we do not
have slides. Rosemary suggested that we transfer the
database to a PC format program to make it
compatible with Town Hall systems. Rosemary has confirmed
that the transfer can be made to
FileMaker Pro, and will check with the Town Clerk to see
if this is a program the Town uses or if files
need to be transferred to Access. The current Macintosh
based program does not allow images to be
part of the database while this can be done in either of
the other programs.
• Motion by Rosemary, seconded by Connie, that the Art
Commission approve hiring a temporary
employee, at the rate of $12 /hr. to complete the data
transfer and integration of image files in the
database. Approved unanimously.
• Slides will need to be scanned to obtain digital image
files for inclusion in the database. Rosemary will
research contractors for this and report on estimated cost
per image.
Provincetown
Art Commission
Minutes
of meeting: November 10, 1999
VI. Assistant
Julie made a motion that the Art Commission hire a
part‑time assistant at the rate of $12. / fir to help with hanging/
moving paintings, etc. to facilitate our operations. Second by Rosemary.
Unanimous approval. Peter Macara and David Foley were suggested as possible
candidates for this job though the Commission is open to other recommendations
too.
VIL Chaim
Gross Sculpture Cleanup
0
No report, SF
absent. Julie will pursue contractors for inspection/ restoration of all town
bronzes.
NEW BUSINESS
Letter of Gratitude
Julie suggested that the Art Commission send a
letter of gratitude to Nyla in recognition of all the work she did during her
tenure. Rosemary agreed to draft a letter by the next meeting. Once approved,
the letter will be signed by all Art Comn‑dssion members before being
sent.
Operating & Capital Budget Request
Neva made a motion that the Art Commission request
$4,500 for the upcoming year (we have received $3,000 in each of the previous
two years). Second by Rosemary. Unanimous approval.
REVIEW OF MINUTES
0 no minutes were available
for review
NEXTMEETING
The next meeting of the Provincetown Art Commission
will take place on
Wednesday,
December 1, 1999 ‑ 5 PM at Town Hall.
Julie made a motion to adjourn.
Second by Connie. Unanimous approval. The meeting was adjourned at 7:08 PM.
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7 ‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑
Julie
Heller, Chairperson
‑‑‑
LI‑f
Connie
Black
,~eva ~Hansen
Rosel ary MI'la‑rd